Corporate Practice Assistant

7 months ago

London, United Kingdom A&O Shearman Full time

We are currently recruiting for a Corporate Practice Assistant to join the Corporate Department in London on a part time basis working Thursdays and Fridays as part of a job share.
- **Role purpose**
The Practice Assistant provides streamlined administration support to the Corporate Department’s Support team, consisting of the COO, Practice Manager, Senior Group Manager, Head of Finance, Head of HR and two HR Managers as well as the Resource Manager responsible for work allocation across the London M&A group. To be successful in this role the individual must have strong administration skills with the ability to balance competing demands, have strong attention to detail and the ability to think laterally, recognising where tasks may overlap or impact on other members of the wider team. Previous experience within the legal sector is not essential; however, professional services experience is required.
- **Role and responsibilities**

The Practice Assistant role consists of:

- Daily maintenance of diary events and organisation of the day-to-day schedule of team, to include the identification and resolution of potential issues;
- Coordination and support for meetings, to include responsibility for ensuring that the Corporate Support team attend meetings on time and with the appropriate documents/presentations;
- Prepare and/or ensure availability of necessary agendas, presentations and meeting papers, including printing and timely distribution;
- Planning and coordination of comprehensive travel programmes, to include booking flights, hotels, car transfers, and preparation of itineraries and to the appropriate high standard expenditure;
- Providing support for the wider Global Corporate department by assisting in organising events such as partner conferences and seasonal student programmes;
- Assisting in any HR-related processes such as the partner review process, partnership selection process and counsel promotion process. Helping to assemble documentation and organise meetings as needed;
- Maintenance of up to date and accurate HR and work allocation reports, such as group lists and movements reports.
- Assisting the HR team with spreadsheets and presentations for cyclical people initiatives, such as talent meetings, training trackers and the employee engagement survey, MySay;
- Assisting the Resource Manager and HR team with client secondment and international secondment administration;
- Working closely with Senior Group Manager to support in day to day administration such as space planning in the department, trainee seat move coordination and maintaining Legal PA group lists;
- Point of contact in Practice Manager absence and escalating queries promptly;
- Taking ownership of the virtual filing structures and maintenance for the relevant teams;
- Responsibility for minute taking at regular and ad hoc meetings as required;
- Any other ad hoc administrative tasks as necessary for the Corporate Support team.

**Key Requirements**
- Excellent attention to detail;
- Solid administration skills;
- Understand the importance of confidentiality and discretion at all times;
- Reliable and trustworthy;
- The ability to prioritise, multi-task and work under pressure;
- Ability to build a strong network of contacts;
- First-class organisational skills;
- Excellent communication skills, both written and verbal;
- Good numerical skills;
- A high degree of accuracy;
- Excellent knowledge of Word, Excel and PowerPoint;
- A flexible approach - the role will mostly be normal working hours but it may be necessary to do some overtime at times of particular busyness or assist at e.g. overnight conferences.
- Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required._
- We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic._
- We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services._
- We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed togeth

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