Personal Assistant

4 weeks ago


Cardiff, United Kingdom Public Health Wales NHS Trust Full time

Are you an experienced Personal Assistant looking for a dynamic and rewarding role? In this 6 month secondment Personal Assistant role, you will be helping our Screening Division carry out their vital work by providing a high-level PA service to senior managers within the Screening Division.

For this role, you will need to be proactive and resourceful with excellent organisational skills and an ability to prioritise workloads and meet required deadlines. With close attention to detail, you should have excellent written and verbal communication skills, as well as being confident at developing good relationships with both internal and external managers. With the ability to work independently with remote supervision at times and as a member of a team.

Electronic diary management and minute taking experience is essential for this role.

This role will offer a mix of home working and office-based working. Requests for part-time or job share working are welcomed.
- Providing day to day PA support to the Senior Management Team, as well as supporting the wider secretarial team
- Managing electronic calendars
- Setting up and attending meetings and taking minutes, circulating and following up actions between meetings
- Arrange internal and external events
- Make travel and accommodation arrangements
- Inputting expenses, recording sickness and annual leave
- Dealing with issues as and when they arise and having the ability to report, address and escalate issues in a timely and effective manner
- Liaising with colleagues, peers and managers across the organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.

The Screening Division is part of the Health Protection and Screening Services Directorate of Public Health Wales. As part of Public Health Wales, we are committed to working to achieve a healthier future for Wales. The Screening Division delivers the seven national population based screening programmes in Wales (Breast Test Wales, Bowel Screening Wales, Cervical Screening Wales, Newborn Bloodspot Screening Wales, Newborn Hearing Screening Wales, Diabetic Eye Screening Wales, Wales Abdominal Aortic Aneurysm Screening Programme) and manages the Antenatal Screening Wales clinical network.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.


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