Medical Receptionist

Reception/Administration To cover reception desk, telephones and main reception duties in keeping with practice protocol in a promptly and courteous manner. Be polite and courteous to patients at all times projecting a positive image of the practice and always maintaining confidentiality. Process appointment requests from patients by telephone and in person. To be able to care navigate calls: signposting patients to relevant services or arranging appointments in surgery with the relevant clinician as appropriate.

To have a sound and up-to-date knowledge of Local Care Pathways and local services, including the voluntary sector. To respond appropriately in emergency situations. To understand the common needs and safeguarding issues of vulnerable patient groups including children, elderly housebound and those with long-term conditions. Book interpreters as and when required.

Receive and make telephone calls as required. Divert calls and messages ensuring accuracy of detail and prompt appropriate delivery. Enter requests for home visits onto the clinical system ensuring all relevant details are recorded and where necessary refer to the appropriate services. To respond to and deal with all routine and complex enquiries.

Generate online test request forms. To respond to requests for results of blood tests, x-rays etc. Action all acute/repeat prescription requests. Deal with the day to day running of the computer system and enter patient information, clinical-coding as required.

Accept and hand out completed prescriptions, letters, forms and specimen bottles etc. Register patients for online services and deal with online prescription requests. To explain practice procedures and requirements to new patients and temporary patients, providing new patients with all appropriate documentation and appointments enabling them to register with the practice. Ensure all new patients are registered on to the computer system promptly and accurately.

Open post/correspondence and distribute as necessary. Ensure letters and hospital referrals are typed and attached/sent appropriately. To scan/workflow/clinically code documents in relation to patients onto their computerised record. Liaise with all clinical staff reporting any problems to the Practice Manager or GP Partner as appropriate.

To participate in the organisation of clinical rooms so that everyone knows which room to use. Ensure that the waiting room and reception area is left tidy at all times. Open up premises at the start of the day when first to arrive, and make all necessary preparations to receive patients. Ensure that all prescription stationery is locked away at the end of the working day.

At the end of the day, ensure the telephone system has been transferred correctly to the out of hours service and secure the practice. To be flexible in the workplace in terms of hours worked as and when the need arises. Undertake any other additional duties appropriate to the post as requested by the Practice Manager and to meet the needs of new developments. Health & Safety You must adhere to Health and Safety standards to assist in promoting your own and others health, safety and security as defined in the practice Health and Safety Policy.

Report any potential risks identified. Use appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards. Make effective use of training to update knowledge and skills. Confidentiality In the course of seeking treatment, patients entrust us with, or allow us gather, sensitive information in relation to their health and other matters.

They do so in confidence and have the right to expect staff to respect their privacy and act appropriately. In the performance of the duties outlined in this job description, you may have access to confidential information relating to patients and their carers, practice staff or healthcare workers. They may also have access to information relating to the practice as business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Communication You should recognise the importance of effective communication within the team and will strive to communicate effectively with other team members, patients and carers. Recognise peoples needs for alternative methods of communication and respond accordingly. Attend team meetings and contribute towards discussions on matters of practice policy affecting patients and staff.

Personal Development To participate in any training programme implemented by the practice as part of this employment To participate in an annual performance review and take responsibility maintaining a record of own personal