Training Systems Administrator

5 months ago

Alfreton, United Kingdom Alloga UK Full time

**Job description**

We now have an exciting opportunity to become part of an established and high performing team as our new **Training Systems Administrator**(Monday - Friday 8.30am-4.30pm).

**Who are Alloga?**

Alloga UK provides supply chain solutions for healthcare manufacturers. A highly successful, rapidly growing Company that provides a range of warehousing and distribution services to an increasing number of Clients, specialising in pharmaceutical, healthcare, veterinary, and consumer products. Alloga UK support some of the largest blue-chip pharmaceutical companies operating in the UK.

**Key responsibilities;**

Key Tasks
- To enter any manual training completed onto the individuals training record in the LMS training Data Base
- To file all training paperwork and certificates, in a timely and accurate manner, in the correct areas within the Training and HR department so they may be retrieved quickly when requested in an audit.
- To ensure there is sufficiently well printed resources for Alloga Inductions and to audit and maintain the stock of the resources
- To prepare training resources for all training programs delivered by the Training Dept.
- To prepare the training room for all training / meetings in accordance with the room bookings and ensure room is tidied after training
- General administration duties to assist the Training Department and to assist with day to day Training Department functions and duties
- Any other ad hoc duties as deemed reasonable by the business
- To meet and greet visitors to the Training Department and escort them into and out of the premises
- To develop various training reports as required by the business, department and your line manager
- To comply with GDPR Legislation
- To chase managers and supervisors for outstanding information and documents which may be required by the Training Dept.
- To support with the facilitation of various training courses.
- To support with the corporate Inductions in relation to working with the new team members collecting and reviewing their new starter paperwork, processing paperwork and passing on to the HR team
- Completions of new team members weekly welfare visits
- To update the training database with the new training documents, updated document versions, new competency questions and process out to the business as required
- Add and removing training from the training database, creating audiences for the new training via individual and department code
- Manage the employees on the Allocate database, adding, removing and amending job roles accordingly as and when required to support HR team
- Manage the setting and resetting of passwords for the Allocate training database
- Completing audits of the LMS Training Database system to ensure data is accurate and relevant
- To be the main point of contact for all Alloga team members with regards to the LMS training database
- face training
- To be the main point of contact with Allocate for general database queries and issues, monitor progress of issue resolution and know when to escalate to line manager when required
- To ensure accurate records are kept for employees on apprenticeship qualifications and other qualifications
- To arrange training, co-ordinate and liaise with training providers and team members/managers for bookings and attendance to all Alloga training sessions and chase any non-attendance.
- Monitoring, maintaining and updating all training matrixes accordingly

**Why work with Alloga?**

After experiencing substantial growth Alloga continues to expand. Working with us you will receive:

- Competitive salary
- Unrivalled opportunities for progression across a multinational employer with an impressive internal promotion record
- Access to wide ranging training programmes designed to assist progression
- Employee benefits schemes
- Free Parking

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- On-site parking

Pay: £25,878.00 per year

**Benefits**:

- Canteen
- Cycle to work scheme
- Free parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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