Administration Assistant
2 weeks ago
Founded in 1864, the Clarke Chapman Group specialises in materials handling equipment and provides manufacturing and support services to a wide range of industry. As part of our proud heritage, we have been involved in the UK rail industry designing, manufacturing, and maintaining on track rail equipment. Clarke Chapman Facilities Management are responsible for several long-term maintenance and operation contracts for our client Network Rail.
In 2000 Clarke Chapman was acquired by Langley Holdings plc,a diverse, privately owned engineering group based in the UK with principal operating divisions in Germany, Norway, France, Italy and the UK, with a substantial presence in the United States, and more than 90 subsidiaries world-wide. The group employs around 5,600 people.
Main duties of the Administration Assistant will include, but will not be limited to:
Fatigue Management (utilising provided software system).
- Input of proposed/planned working hours/shift patterns.
- Verify and input of actual hours worked.
- Run system reports to identify trends in fatigue scoring.
- Liaise with software supplier(s) to report issues and track their timely rectification.
Maintenance Records.
Issuing of job numbers to tasks and updating internal asset maintenance logs. Develop and maintain period reports to identify trends, causal failures, and recommendations for areas of improvement.
Undertake the following tasks for completed maintenance records.
- Check to ensure compliance with client maintenance instructions.
- Scan and file records electronically.
- Upload electronic files to client Fleet Asset Management System (FAMS based on IBM Maximo).
Inputting additional information to FAMS that will comprise:
- Raise work orders c/w spares/material requirements.
- Processing/updating work orders with labour details and spares & materials used.
- Closing out work orders on maintenance task completion.
- Run reports from the client FAMS to support period KPI reports relating to performance, the use of spares, materials, and consumable items.
Work with Project Engineers to ensure all unplanned maintenance is fault coded and risk scored appropriately.
Track progression of fleet modifications and provide summary reports.
- Provide general administrative support to the Office Manager and the wider Management team.
- Utilise IT systems, including document and process logging, purchasing, filing and retrieval.
- Be prepared to carry out any work within capabilities.
Education Qualifications and Experience
**Essential**
- **GCSE maths and English grade C or level 4 (alternatively Functional skills level 2 in maths and English).**
- Experience working in a similar role.
- Proficient in using IT software i.e., MS Word, Excel, databases etc.
Good telephone manner.
**Desirable/Beneficial**
- Administration NVQ level II (preferable)
**Key accountabilities**
Demonstrate good interpersonal skills and collaborating with colleagues.
Have good attention to detail and be proactive.
**Additional information**
Must be eligible to work in the UK
Hours of work: 37 per week worked over 5 days (Monday to Friday)
Sickness benefit scheme applicable on completion of probationary period
Death in service benefit from day one if eligible
Pension scheme: auto enrolment scheme
**Job Types**: Full-time, Permanent
**Salary**: £22,000.00-£23,000.00 per year
**Benefits**:
- Company pension
- Life insurance
Schedule:
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Application deadline: 25/08/2023
Reference ID: CC/FM23/19
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