Contracts Assistant

2 months ago

London, United Kingdom University College London Full time

**Ref Number**

B01-02819

**Professional Expertise**

Administration and Business Support

**Department**

Vice-President (Operations) (B01)

**Location**

London

**Working Pattern**

Full time

**Salary**

£32,331 - £37,548

**Contract Type**

Fixed-term

**Working Type**

Hybrid (20% - 80% on site)

**Available For Secondment**

Yes

**Closing Date**

03-Apr-2023

**About us**:
The Contract Services division helps to support c.6,000 contracts valued at c.£0.5B annually. Funding for research comprises 39% of UCL’s annual income, with major funders including the UK Research Councils (UKRI), domestic and overseas charities, government departments, the European Commission and a range of companies from start-ups to multi-nationals.

**About the role**:
As a Contracts Assistant you’ll support the Assistant Director(s) of Contract Services, Contracts Managers and Contracts Officers in order to facilitate the timely administration of research contracts and provide administrative support to the Contracts Team. This will include entering standard factual information into draft agreements on UCL standard templates, assisting with the preparation of contracts status reports, building close working relationships with relevant UCL department administrators or managers, undertaking searches of systems, preparing and distributing contracts and supporting documentation, confirming that administrative and financial diligence checks have been completed, monitoring and chasing replies.

You’ll also be involved in arranging and minuting meetings, and a variety of other administrative tasks.

**About you**:
To do this job you should have a law degree (preferable) or experience in an equivalent role/job, entering information into draft agreements on UCL standard templates (e.g. studentships, amendments, non-disclosure agreements and subcontracts.) You’ll be a strong communicator with a clear understanding for the need to manage customer expectations and relationships. You’ll be able to prioritise and manage a large, complex workload, take ownership of tasks, manage and respond to shifting priorities, and work independently.

High level of IT skills including Microsoft Office, a positive approach, good planning skills and a flexible attitude are also essential.

Please use the attach cover letter option to tell us how you meet the criteria set out in the person specification document.

JD and Person Specification is attached at the bottom of this advert.

**What we offer**:
As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:

- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

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