Pay Services Support Officer

3 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Pay Services/Payroll
- **Grade**
- Band 4
- **Contract**
- Secondment: 6 months (Can offer Fixed Term to a non NHS applicant)
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-4954257**Site**
- City Campus
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 per annum
- **Salary period**
- Yearly
- **Closing**
- 13/02/2023 23:59Job overview

We currently have a full time, secondment position within the Pay Services Department for a B4 Pay Services Support Officer in our Technical Team. We are willing to accept a Fixed Term Contract for someone outside of the NHS.

Main duties of the job

Our team currently process monthly salary payments and administers Pension for in excess of 20,000 staff at NUH. We also run a weekly payroll for 300 staff. We administer several salary sacrifice schemes eg. Lease Cars, Home Tech' & White Goods, Cycle to Work, On Site Nursery, KiddiVouchers and we run a busy helpdesk supporting Trust staff and our managers. As a key member of our team, the post holder will work alongside their direct team, the Pensions Officer, Support Clerks and Assistant Pay Services Managers; also liaising with HR and Finance colleagues in the course of their duties.

Working for our organisation

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert. The post holder will be expected to work at City Campus during their training and will then be given the option of hybrid home and office working, if they wish to. The working hours are 37.5 hours per week between 8.00am and 6.00pm, Monday to Friday. The Finance Department currently runs a flexible working scheme, and there may be times when the post holder may be expected to work until 5pm.

We currently offer hybrid home/office working with full support from the Pay Services Management team.

Detailed job description and main responsibilities

**Weekly Payroll**
- Undertake the processing of the NUH Weekly Payroll using ESR
- Raise Service Requests in relation to the Weekly Payroll
- Adhering to the Processing Calendar for the NUH Weekly Payroll
- Running reports from ESR for checking and balancing
- Working with the Technical Support Clerk on completion of the weekly payroll input
- Setup the folders in the Shared Area for each tax year and ensure that all reports in relation to the Weekly payroll are saved in the shared area and archived where appropriate
- Ensuring the Weekly Payroll is signed off by an APSM or Senior Manager
- Responsible for writing Standard Operating Procedures (SOPs) for the Weekly Payroll and keeping them updated
- Assist with devising the annual processing calendar for the Weekly Payrol

**Charity Co. Payroll**
- Undertake the processing of the monthly Charity Co. Payroll using Sage
- Adhering to the Processing Calendar for the Charity Payroll
- Running reports from Sage for checking and balancing
- Setup the folders in the Shared Area for each tax year and ensure that all reports in relation to the Charity Co. payroll are saved in the shared area and archived where appropriate
- Ensuring the Monthly Charity Co. Payroll is signed off by an APSM or Senior Manager
- Responsible for writing SOPs for the Charity Co. Payroll and keeping them updated
- Assist with devising the annual processing calendar for the Charity Co. Payroll

**Pharmacy Co. Payroll**
- Undertake the processing of the Pharmacy Company Payroll using Sage on a monthly basis
- Adhering to the Processing Calendar for the Pharmacy Co. Payroll
- Running reports from Sage for checking and balancing
- Setup the folders in the Shared Area for each tax year and ensure that all reports in relation to the Pharmacy Co. payroll are saved in the shared area and archived where appropriate
- Ensuring the Monthly Pharmacy Co. Payroll is signed off by an APSM or Senior Manager
- Responsible for keeping the SOPs for the Pharmacy Co. Payroll updated
- Assist with devising the annual processing calendar for the Pharmacy Co. Payrol **NUH Main Payroll**
- Setup the folders in the Shared Area for each tax year
- Assist the APSM with running the First Run payroll reports from ESR
- Eg. Diary Message Report
- Assist with the balancing of elements of the monthly payroll eg. KiddiVouchers

**ESR Connect**
- Act as a back-up for running ESR Connect

**Retro**
- Ensuring the retro process is set up on a monthly basis to run throughout the month

***Negates and Retries**
- Responsible for running the negates and retries throughout the Browse period

***RTI**
- Assist the APSM with the RTI process

***eExpenses**
- Adding new Post Codes to the EASY system

***Data Analysis and Help Desk Statistics**
- Providing monthly statistics to management and the team
- Phone metrics
- Call metrics
- Provide a set of standard reports to Financial Management on a monthly basis

***Reports**
- Provide Monthly KPI reporting eg, total payslips per month the monthly payrol

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