Clerical Officer

2 weeks ago

Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

To work within the Cash Office which includes the collection and banking of various income (e.g. Pharmacy and sundry debtors etc.), franking of all external mail. Dealing with the reimbursement of all petty cash requirements for the Trust, including patients travel expenses, all of which involves considerable contact with staff at all levels and the public.

Reimbursement of travelling expenses to patients who are entitled, ensuring that the correct documentation is present and completed.

Reimbursement of petty cash expenditure for departments ensuring all the relevant criteria is met.

Reimbursement of Trials within the Hospital ensuring authorised signatures are adhered to.

Reconciliation of petty cash tins twice daily.

Receipting of sundry debtor income, in the form of cash/cheque/credit cards, - involves data entry onto Oracle computerised cash management system this includes:
Daily Pharmacy income and receipting of money.

Receipting of Cremation Fees from Funeral Directors

Acceptance and recording of Payroll documents.

Provide car parking salary deduction information to payroll

Provide car parking permits

Receipting of charitable funds.

Receipting of patient monies & valuables.

Receipting of Access Record monies.

Receipting of invoice payments.

Receipting of income from other hospital departments.

Answer telephone calls and give appropriate, accurate advice in a professional manner.

Distribution and opening of external and internal mail, recording and receipting any cheques.

Deal caringly, courteously and efficiently with patients, visitors, staff and members of the public, and ensure confidentiality in all matters dealt with by North West Anglia NHS Foundation Trust.

Working primarily in the Cash Office at Peterborough City Hospital which has a team of three Clerical Officers and one Cashier, but is part of the wider Financial Services Team of 17 staff and another three staff at our Hinchingbrooke Cash Office.

Reimbursement of travelling expenses to patients who are entitled, ensuring that the correct documentation is present and completed.

Reimbursement of petty cash expenditure for departments ensuring all the relevant criteria is met.

Reimbursement of Trials within the Hospital ensuring authorised signatures are adhered to.

Reconciliation of petty cash tins twice daily.

Receipting of sundry debtor income, in the form of cash/cheque/credit cards, - involves data entry onto Oracle computerised cash management system this includes:
Daily Pharmacy income and receipting of money.

Receipting of Cremation Fees from Funeral Directors

Acceptance and recording of Payroll documents.

Provide car parking salary deduction information to payroll

Provide car parking permits

Receipting of charitable funds.

Receipting of patient monies & valuables.

Receipting of Access Record monies.

Receipting of invoice payments.

Receipting of income from other hospital departments.

Answer telephone calls and give appropriate, accurate advice in a professional manner.

Distribution and opening of external and internal mail, recording and receipting any cheques.

Second signatory to confirm all banking’s.

RTA’s completed daily and returning back to CRU, entering on appropriate spreadsheets.

RTA - reconciliation every month.

Labelling invoices then posting to SBS and scanning to SBS.

Checking Accounts Payable monthly statements on Oracle system.

Resetting of franking machine.

Complete end of day figures on franking machine and relevant websites.

Collection of mail from Post Room and return of mail to cupboard for postman.

Sorting and franking of all external mail.

Recording of Recorded and Special delivery mail.

Completion of all paperwork for TNT.

Lost property; receiving and checking from Security. Entering details into book and receipting any money received.

Ordering of all stationery and Royal Mail stationery.

Ad hoc responsibility of Cash Office when Cashier is at lunch.

Provide cover for periods of annual leave and sickness for other team members of the same grade.

Deal caringly, courteously and efficiently with patients, visitors, staff and members of the public, and ensure confidentiality in all matters dealt with by North West Anglia NHS Foundation Trust.

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