Senior Document Controller
2 weeks ago
**About the company**
VWS Westgarth Ltd is part of VWS Oil & Gas Europe; itself a grouping of three businesses collectively reported through the parent, Veolia Water Technologies (VWT). VWT is in turn part of Veolia Environnement SA, a French multinational business. With our main office located in east Kilbride, Scotland, we at VWS Westgarth Ltd are specialists in water treatment systems for the offshore Oil & Gas sector. We are the world leader in Sulphate Removal Process, which is a seawater treatment system for the offshore industry and we are also specialists in treatment systems for oilfield-produced waters. Our main offshore markets are currently Angola and Brazil where we also undertake the management responsibility for offices in Luanda and Rio de Janeiro.
Our main offshore markets are currently Guyana, the Gulf of Mexico, Angola and Brazil, where they also undertake the management responsibility for our offices in Luanda and Rio de Janeiro. VWS Westgarth Ltd employs more than 160 staff within their own offices and we work closely with a number of other global Veolia business units on a regular basis.
Safety is central to us at VWS Westgarth. We are proud of the fact that we can demonstrate an excellent safety record in all aspects of the business. Our employees are trained to the highest standards and their responsible attitude will ensure that the Company maintains the upmost highest safety standards.
**About the Role**
Reporting to the Document Management Manager, an exciting opportunity has arisen for an experienced Senior Document Controller to join our driven and innovative team at VWS Westgarth. Playing a vital role in service delivery to clients, in this role you will provide a service to our Project Teams by working to ensure that all documentation pertaining to particular contracts is handled, stores and distributed per the individual requirements of the project. It will also encompass the production of final documentation to meet internal requirements and project contractual obligations. These include Data Dossiers, as well as Operations and Maintance Manuals.
**Our Commitment to You**:
There are infinite possibilities when you join VW Westgarth. You'll receive all the opportunities that come with a stimulating, fulfilling career, including:
- A comprehensive package, including an AON flexible benefits fund including Private medical, Group Income Protection and a generous pension
- A supportive environment that encourages employees to expand their professional boundaries through professional accreditation and training that can be tailored to your individual needs
- A high bar for excellence with dependable team members
- Clearly defined goals and expectations
- An interesting and varied workload where you'll add value to your team and the organisation
- The chance to work for a global organisation making a tangible difference to the world
- A collaborative and friendly team in an supportive working environment
**Your Key Accountabilities**:
- The issuing, receipt and tracking of client engineering and supplier documentation
- Submitting documentation to the project team, clients, and suppliers
- Managing documentation throughout the project lifecycle, including updating the document register, receipt, and transmittal of documents
- Data entry into a document management system ensuring data validation and revision control.
- Archiving, retrieval, and storage of documentation adhering to company standards and policies.
- Assist with the development and Implementation of all necessary procedures to ensure that document management is carried out at optimum effectiveness
- filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure
- Updating regular reports to assist project and engineering throughout the project lifecycle.
- All Information created, reviewed and published aligns with the classification scheme and company retention and disposal guidelines
- Assisting with quality checks and audits of IFS while identifying and correcting any anomalies.
- Perform checks on all documentation to ensure required quality standards are being met and approproproate information is included
- IFS administration: permissions and security settings, equipment identifiers, templates, etc.
- Training, direction and support to project and third-party users on the use of Document Management Systems and Information Management Protocols
- Administration of all engineering, final deliverables and closeout reports together with the appropriate archive system
- Develop and manage the project documentation, including the procedures, statistics and appropriate archiving such that all the relevant documentation produced during the project life can be readily and efficiently recorded, distributed, tracked and retrieved at all times
- The awareness of all necessary procedures to ensure that Document management is carried out at optimum effectiveness
- Parti
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