Commercial Administration Assistant

3 weeks ago


Whiteley, United Kingdom The Royal Navy Army Air-Force Institute (NAAFI) Full time

**Commercial Administration Assistant**

**Salary**:£22,890 - £23,980/annum (depending on skills and experience)

**Location**: Whiteley, Fareham

**Hours**:39 hours/week

Are you a dynamic individual who is passionate about customer service looking for your next administrative role?

Do you want to work for a Not-For-Profit organisation who gives back to the British Armed Forces?

NAAFI have an exciting opportunity for an administration assistant who is looking for their next career move to join our growing team as a Commercial Administration Assistant at our fabulous offices in Whiteley.

We are seeking a hardworking and dedicated individual who will be an integral part of providing administrative support to the commercial team.

**Benefits of the role of Commercial Administration Assistant**:

- Competitive salary of £22,890 - £23,980/annum (depending on skills and experience)
- 22 Days holiday plus 8 bank holidays
- Simply Health Cash Plan
- Generous company pension scheme
- Opportunity to work as part of an expanding not-for-profit business that gives back to the British Armed Forces
- Opportunities for succession

**Role and Responsibilities of a Commercial Administration Assistant**:
The core purpose of this role is to enable products to be purchased, sold and paid for. To maintain the company price and product files for Navision, Checkout and Saffron, in order that they continually provide a factual basis for the effective and efficient delivery of business processes, reporting and analysis.
- Responsible for maintaining all product data, ensuring that it is accurate at all times and that set up deadlines are met including the setting up all new products and ranges accurately and continually ensuring the accuracy of basic product data, pricing, promotional details, hierarchy info, recipes, NAR etc. as appropriate
- Responsible for the actioning of updates from our suppliers as required and advising of any sensitive changes i.e. cost changes, PUOM changes and discontinued lines
- Responsible for setting up the promotional offers and conduct testing to verify the offer functionality is correct as appropriate in preparation for the start of promotional activity
- Responsible for monitoring and controlling stockholding levels and range availability in stores to ensure achievement of agreed quantifiable targets
- Responsible for the replenishment of stock and placement of accurate and timely orders with suppliers for designated categories and for processing orders and invoices through the EDI framework promptly and in line with agreed timeframes
- Responsible for managing, investigating, resolving and responding to queries raised by outlets on a daily basis
- Proactively communicate with all NAAFI outlets, suppliers and internal departments such as, the Commercial team, IT, finance and external suppliers to ensure smooth running of areas of responsibility and manage queries through to resolution
- Assisting the rest of the commercial team on an ad-hoc basis as and when required

**Requirements of the role of Commercial Administration Assistant**:

- Procurement, logistics or retail experience (essential)
- To be passionate about customer service and maintaining excellent standards
- To demonstrate integrity and respect at all times and in all aspects of daily duties
- Good level of administrative skills
- Ability to follow schedules and time management
- Intermediate level of Excel (Essential)
- Knowledge of Microsoft Office packages
- Experience of working with stock control systems (desirable)
- Knowledge of purchasing or commercial environment (desirable)

**Interviews will be held on Thursday 31 August 2023**

**Job Types**: Full-time, Permanent

**Salary**: £22,890.00-£23,980.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Do you have an intermediate level of Excel?

**Experience**:

- Administrative experience: 1 year (required)
- Purchasing/Commercial: 1 year (preferred)

Work Location: In person

Reference ID: Commercial Administration Assistant



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