Contracts Administration Assistant

4 weeks ago


Whiteley, United Kingdom Navy Army Air-Force Institute (NAAFI) Full time

**Contracts Administration Assistant**

**Salary**:£25,228.32 annum

**Location**:Whiteley, Fareham

**Hours**:39 hours/week

Are you an experienced and enthusiastic Contract Administrator who is looking for their next career move?

Do you want to work for a Not-For-Profit organisation who gives back to the British Armed Forces?

NAAFI are seeking a dynamic, proactive and passionate Contracts Administration Assistant who is highly approachable, good at multi-tasking and a great team to player to join our growing team at our fabulous offices in Whiteley. The role will provide administrative support to our contracts team, part of the wider Royal NAAFI Commercial team.

**Benefits of the role of Business Development Administration Assistant**:

- Competitive salary of £25,228.32 annum
- 22 Days holiday plus 8 bank holidays.
- Generous company pension scheme
- Opportunity to work as part of an expanding commercial, but not-for-profit business that gives back to the British Armed Forces
- Opportunities for succession

**Role and Responsibilities**:
The core purpose of this role is to provide administrative support the Contracts team. The focus of the role will be to support on-going live projects and to maintain the contracts, assets, fleet and the capital projects register to a high standard, supporting other parts of the business as required. To be passionate about customer service and maintain high standards of communication to both internal and external customers. To demonstrate integrity and respect at all times and in all aspects of daily duties.
- Responsible for providing administrative support to the team and maintaining accurate and effective information and filing systems.
- Responsible for producing high quality, accurate documentation/ information as required by the Management team.
- Responsible for setting up and maintaining the asset register by creating sites, adding, updating and deleting equipment as procured. Produce asset and valuation reports as required.
- Assist in the placement and tracking of equipment orders with various suppliers.
- Maintain the commercial contracts register, update with new contracts and highlight contracts that are out of date and ready for review in a timely manner.
- Involvement with contractual and financial documentation for current and new business.
- Involvement with accounts team to ensure financial accuracy for monthly accounts.
- Maintain a capital works schedule and link to project updates by keeping track of version controlled documents, quotes, signed off projects and works programme.
- Maintain the fleet register and monitor mileage, general contract run out dates, MOT, BFG dates.
- Proactively communicate with all NAAFI outlets, suppliers, and internal departments regarding on-going live projects.
- Undertake any other duties as may be appropriate and required from time to time.

**Requirements of the role of Contracts Administration Assistant**:

- At least 1 years’ experience of office administration.
- Excellent communication skills.
- Experience of Microsoft Office.
- Excellent administrative ability
- Excellent verbal and written communication skills.
- Proven ability to multi-task.
- Great team player

**Job Types**: Full-time, Permanent

Pay: £25,228.32 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Project management: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person

Reference ID: Contracts Admin Assistant



  • Whiteley, United Kingdom Partnering Health Full time

    Partnering Health Limited (PHL) are looking to recruit a **Administration Assistant.** As an administrator at Partnering Health Limited (PHL), your role is to support the team in the effective management of all administration tasks, ensuring safe delivery of services. As an integral team member, you will be accountable for completing the tasks as set out...


  • Whiteley, United Kingdom Partnering Health Full time

    Partnering Health Limited (PHL) are looking to recruit a **Administration Assistant.** As an administrator at Partnering Health Limited (PHL), your role is to support the team in the effective management of all administration tasks, ensuring safe delivery of services. As an integral team member, you will be accountable for completing the tasks as set out...


  • Whiteley, United Kingdom Partnering Health Ltd Full time

    Partnering Health Limited (PHL) are looking to recruit a **Administration Assistant.** As an **Administration Assistant **at Partnering Health Limited (PHL), your role is to support the team in the effective management of all administration tasks, ensuring safe delivery of services. As an integral team member, you will be accountable for completing the...


  • Whiteley, United Kingdom Partnering Health Ltd Full time

    Partnering Health Limited (PHL) are looking to recruit a **Administration Assistant.** As an **Administration Assistant **at Partnering Health Limited (PHL), your role is to support the team in the effective management of all administration tasks, ensuring safe delivery of services. As an integral team member, you will be accountable for completing the...


  • Whiteley, United Kingdom The Royal Navy Army Air-Force Institute (NAAFI) Full time

    **Operations Administration Assistant** **Salary**:£22,890 - £23,980/annum (depending on skills and experience) **Location**:Whiteley, Fareham **Hours**:39 hours/week Are you an experienced and enthusiastic office administrator/administration assistant who is looking for their next career move? Do you want to work for a Not-For-Profit organisation who...


  • Whiteley, United Kingdom The Royal Navy Army Air-Force Institute (NAAFI) Full time

    **Commercial Administration Assistant** **Salary**:£22,890 - £23,980/annum (depending on skills and experience) **Location**: Whiteley, Fareham **Hours**:39 hours/week Are you a dynamic individual who is passionate about customer service looking for your next administrative role? Do you want to work for a Not-For-Profit organisation who gives back to...


  • Whiteley, United Kingdom The Royal Navy Army Air-Force Institute (NAAFI) Full time

    **Commercial Administration Assistant** **Salary**:£22,890 - £23,980/annum (depending on skills and experience) **Location**: Whiteley, Fareham **Hours**:39 hours/week Are you a dynamic individual who is passionate about customer service looking for your next administrative role? Do you want to work for a Not-For-Profit organisation who gives back to...


  • Whiteley, United Kingdom Navy Army Air-Force Institute (NAAFI) Full time

    **Commercial Administration Assistant** **Salary**: £21,000 - £22,000/annum (depending on skills and experience) **Location**: Whiteley, Fareham **Hours**: 39 hours/week Are you a dynamic individual who is passionate about customer service looking for your next administrative role? Do you want to work for a Not-For-Profit organisation who gives back...


  • Whiteley, United Kingdom Corrigenda Ltd Full time

    **FULL TIME - 40 hours per week** **Benefits: Company performance bonus, company pension and access to employee assistance programme** **Reporting to: Sales Ledger Supervisor** **Job summary** Corrigenda are one of the South’s leading providers in facilities management and capital projects sectors. Our engineers, supported by an experienced back up...

  • Part Time Accounts

    2 months ago


    Whiteley, United Kingdom Pyramid Resource Solutions Full time

    **Part-time Accounts & Admin Assistant, Southampton, Mon-Fri 9am - 2pm, c.£11.25 p.h, Bonus & Benefits** Innovate Signs are recruiting for a part-time Accounts and Admin Assistant job in Southampton. Hours of work are 9.00 am - 2.00 pm Monday to Friday. In this Office Administrators job youll be responsible for a variety of general office duties, as well...

  • Adhd Administrator

    1 week ago


    Whiteley, United Kingdom Partnering Health Ltd Full time

    We are pleased to announce an exciting opportunity for a passionate and experienced administrator with an interest in ADHD to join our expanding team. With recent service expansion, we are seeking an ADHD Administrator to play a pivotal role in enhancing the patient care pathway. For the past three years, PHL has been delivering a predominantly virtual ADHD...

  • Sales Administrator

    4 weeks ago


    Whiteley, United Kingdom Barna Shields Recruitment Full time

    **Sales Administrator** - **£24,000**: - **Permanent, full-time office based - no hybrid.**: - **Monday to Friday 8.30am - 5.30pm**: - **Whiteley** We have an exciting opportunity for a Sales Administrator to join our client, a fast-growing and pioneering business with over 20 years’ experience delivering modern IT services across all sectors. Based...

  • Sales Administrator

    2 weeks ago


    Whiteley, United Kingdom Barna Shields Recruitment Full time

    **Sales Administrator** - **£24,000 - £26,000 DOE**: - **Permanent, full-time office based - no hybrid.**: - **Monday to Friday 8.30am - 5.30pm**: - **Whiteley** We have an exciting opportunity for a Sales Administrator to join our client, a fast-growing and pioneering business with over 20 years’ experience delivering modern IT services across all...

  • Sales Administrator

    2 days ago


    Whiteley, United Kingdom Barna Shields Recruitment Full time

    **Sales Administrator** - **£24,000**: - **Permanent, full-time office based - no hybrid.**: - **Monday to Friday 8.30am - 5.30pm**: - **Whiteley** We have an exciting opportunity for a Sales Administrator to join our client, a fast-growing and pioneering business with over 20 years’ experience delivering modern IT services across all sectors. Based...

  • Fund Administrator

    1 month ago


    Whiteley, United Kingdom Venture Recruitment Partners TA Chilworth Partnership Ltd Full time

    Venture Recruitment Partners are working with a globally operating financial services business based in Whiteley in their recruitment for a Finance Administrator. One of the regions fastest-growing businesses and top-rated employers locally, they have grown significantly over the last 2 years, setting up Private Equity and real estate departments as well as...

  • Fund Administrator

    1 week ago


    Whiteley, United Kingdom Venture Recruitment Partners Full time

    Venture Recruitment Partners are working with a globally operating financial services business based in Whiteley in their recruitment for a Finance Administrator. One of the region’s fastest-growing businesses and top-rated employers locally, they have grown significantly over the last 2 years, setting up Private Equity and real estate departments as well...

  • Project Administrator

    2 months ago


    Whiteley, United Kingdom Owen Daniels Consultancy Full time

    **Project Administrator** **Permanent Position** **Competitive Salary** **Fareham** **Owen Daniels is proud to be working in partnership with the most innovative robotic technology manufacturers in the UK. Currently growing at a rapid rate with some very exciting projects on board.** **Have you been a Project Administrator? Do you hold experience providing...

  • Bid Administrator

    1 week ago


    Whiteley, United Kingdom Onecom Full time

    **Role**:Bid Administrator **Location**:Whiteley, Hampshire **Salary**:Competitive **Fantastic Hours**:Monday to Friday 09:00- 17:30 **The task at hand**: The Bid Administrator is responsible for the timely submission of high-quality bids and proposals, in line with client requirements. **You'll be great in this role if**: - Ideally, you will have some...


  • Whiteley, United Kingdom Cooper Homewood Limited Full time

    Assist with the preparation of sales presentations and proposals, ensuring all sales materials are accurate and up-to-date. - Serve as a point of contact for customer inquiries and concerns, providing prompt and accurate information to both current and potential clients. - Maintain comprehensive and accurate records, including sales reports, client...


  • Whiteley, United Kingdom Corrigenda Ltd Full time

    **Business Administrator** Reporting to Head of Business Support Full time - Monday to Friday Up to £27,000 **Job summary** Corrigenda are one of the South’s leading providers in facilities management and capital projects sectors. Our engineers, supported by an experienced back up office team, have developed a reputation for delivering first class...