Ppm Support Officer

1 week ago

Laindon, United Kingdom Essex Partnership University NHS Foundation Trust Full time

The post holder will be expected to work flexibly supporting the estates and facilities administration planned preventative maintenance team in ensuring that the delivery of the daily PPM is fully compliant and professionally supported, via in depth knowledge of the Trust’s estate maintenance requirements.

The post holder will support the Trust Maintenance Coordinator with administration around contractor management, help desk information flows, invoice receipting and issue resolution. In addition to this the Trust water quality data generated by the site activity through the Zeta Safesystem will be refined and managed by the post holder to the point, where the data becomes easily usable by the Maintenance Coordinator.

The Trust adopts policy of continuous improvement and the post holder will be expected to support the Financial Operations Manager in the monitoring and service improvement of all estates and facilities maintenance contracts including the rationalisation of parts, cost improvement and invoicing management.
PPM Support1. Support the Maintenance Coordinator with the administration associated with workload monitoring, planning & scheduling of the daily PPM schedule
2. To monitor the help desk requests on the CAFM system and ensure that : -- The Maintenance Coordinator is aware of the work content details;
- The work content details give sufficient information for the work to be effectively carried out and if not the post holder will contact the call originator to clarify the details..
- Ensure that duplicate help desk requests are eliminated

1. To assist with the continuous monitoring of all maintenance request including the CAFM work list ensuring that : -- Work requests are batched into skill and location groups into priorities as agreed with the Maintenance Coordinator
- The Maintenance team have a manageable number of PPM’s to sustain their work flow rate, while not
- The Maintenance team give an acceptable level of feedback, on rectification actions taken or any problems/issues they encounter which could be useful in future fault

2. To review on a regular basis PPM’s that have been suspended and ensure that they are monitored within the CAFM system as agreed with the Maintenance
3. To monitor and progress (via third party contractors in some cases) suspended PPM’s to ensure a rescheduled timely

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank

Please take a look at the job description and person specification for the full job overview and main duties of the job.

If you require any further information please contact Craig Sheridan

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