Case Administrator, Chippenham Probation Office

2 months ago

Chippenham, United Kingdom Ministry of Justice Full time

**Case Administrator, Chippenham Probation Office - 78075**
**£20,126 - £23,182**
**Chippenham**:
**Overview of the job**

This is an administrative job within the Probation Service.

**Summary**

The job holder will provide administrative support within the Probation Service (PS), ensuring that staff and people on probation are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.

In line with PS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

This role may involve some out of hours work.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Responsible for setting up and maintaining accurate people on probation and victim information on relevant approved databases.
- Ensure the effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies and partnerships to enhance positive outcomes, manage risk, and reduce reoffending.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- Provide cover for an effective and efficient reception and telephone enquiry service.
- Act as single point of contact within unit for specialist area of work as required.
- Deal fairly, effectively and firmly with a range of people on probation, some of whom may be in crisis, distress or who may display inappropriate or aggressive behaviour, and to seek appropriate support in accordance with the circumstances and office procedures.
- Make practical arrangements such as appointments, directions, etc., for the implementation of the Sentence Plan.
- Carry out enforcement administration as required.
- Where necessary, issue petty cash/vouchers/warrants for travel costs etc, maintaining appropriate records in line with local office financial procedures.
- Organise the availability of appropriate equipment, materials, and facilities for activities relating to the management of cases.
- Report faulty equipment and/or materials to Manager and arrange for replacement/repair as agreed.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Undertake specific Visor administration tasks in accordance with the procedures.
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and distributing notes/minutes and action points.
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.
- Provide cover within the unit and to other units within the LDU and Division as appropriate.
- Carry out safeguarding children duties in accordance with the PS statutory responsibilities and agency policies.
- Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes, challenge anti-social behaviour and attitudes.
- To work within the aims and values of PS and HMPPS.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

**Behaviours**
- Delivering at Pace
- Making Effective Decisions
- Working Together
- Changing and Improving
- Managing a Quality Service

**Ability**
- Ability to use databases
- Good keyboard and IT skills including proficiency in MS Office Word, and basic skills in Excel
- Possess basic numeric skills

**Experience**
- Strong communication skills (verbal and written) and ability to communicate effectively with a wide range of individuals, including those who may present difficult or aggressive behaviour
- Use and work on own initiative

**Salary**:
£20,126 - £23,182

**Additional Information**:
**Working Arrangements & Further Information**

Standard working hours are 37 hours per week excluding breaks which are unpaid.

**Benefits**

The MoJ offers a range of benefits:
**Annual Leave**

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-

  • Case Administrator, Chippenham Probation Office

    5 days ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 307392**Salary**: - £20,126 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...

  • Senior Administrative Officer. Chippenham

    1 month ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 305061**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...

  • Receptionist - Chippenham

    2 months ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 340076**Salary**: - £20,126 - £24,225- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Senior Administrative Officer. Chippenham

    1 month ago

    Chippenham, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer. Chippenham - 77575** **£23,637 - £29,046** **Chippenham**: **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational...

  • Evening Receptionist Part Time

    2 months ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 297217**Salary**: - £20,126 - £23,182- Pro rata**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Part-time**Number of jobs available**: - 1Contents Location About the...

  • Evening Receptionist Part Time

    1 week ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 282761**Salary**: - £20,126 - £23,182- Pro-rata**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Part-time**Number of jobs available**: - 1Contents Location About the...

  • 71698 - Evening Receptionist Part Time - Chippenham

    3 days ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 272327**Salary**: - £19,087 - £23,182- Pro-rata**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Part-time**Number of jobs available**: - 1Contents Location About the...

  • General Legal Assistant

    1 week ago

    Chippenham, United Kingdom Batt Broadbent Solicitors Full time

    Business Legal Services - Personal Legal Services - Contact the Team - **Role: General Legal Assistant** **Location: Chippenham Office** **Departments: Deed of Easements** **Role Requirements** The department that we are recruiting into deals with the Deeds of Easement being granted over property to electricity companies in respect of overhead and...

  • Security Officer

    1 week ago

    Chippenham, United Kingdom Land and Sea Resources Full time

    On behalf of our client we are looking for a Security Officer to work at their site in Chippenham. Duration: 1 month minimum (rolling agreement) Working Days: Monday to Friday Shift Times: 08:00 until 16:00pm Rate: £14ph **Job Types**: Full-time, Temporary contract Contract length: 1 month **Salary**: £14.00 per hour Schedule: - Monday to...

  • Receptionist Part Time 0.49fte

    6 days ago

    Chippenham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 357609**Salary**: - £22,096 - £24,718- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Part-time**Number of jobs available**: -...

  • HR Administrator

    2 months ago

    Chippenham, United Kingdom Meridian Business Support Full time

    KW-110157 Posted: 07/03/2024 - £24000 to £26000 Per: annum + Benefits: on-site parking, bonus scheme, staff events, - Chippenham, South West, - Permanent - Are you a strong Administrator looking for your next challenge? If so this role could be for you.. - Meridian Business Support are working with a fantastic client based in Chippenham looking to increase...

  • Administration Officer

    4 days ago

    Chippenham, United Kingdom PRIMIS Mortgage Network Full time

    **Administrator - Chippenham - Hybrid Working** **2 days office 3 days home working - or full time in office** **Part of LSL Property Services plc**, PRIMIS Mortgage Network are a market leading Mortgage Network within the Financial Service sector. Based within our **Chippenham **offices located on the Methuen Business Park in Chippenham, we are looking to...

  • Administrator (Office Based in Chippenham)

    2 weeks ago

    Chippenham, United Kingdom Fortem Solutions Ltd Full time

    **The Role** We are delighted to confirm that we are currently seeking an experienced Administrator to join our Fortem Stonewater branch based in Chippenham. Please note, this is a permanent contract working Monday to Friday 8:30am until 5:00pm with an hour unpaid lunch (contracted is 37.5 hours per week). We are looking for someone to join our current...

  • Administrator (Office Based in Chippenham)

    2 weeks ago

    Chippenham, United Kingdom Fortem Solutions Ltd Full time

    **The Role** We are delighted to confirm that we are currently seeking an experienced Administrator to join our Fortem Stonewater branch based in Chippenham. Please note, this is a permanent contract working Monday to Friday 8:30am until 5:00pm with an hour unpaid lunch (contracted is 37.5 hours per week). We are looking for someone to join our current...

  • Mortgage Case Reviewer

    1 month ago

    Chippenham, United Kingdom PRIMIS Mortgage Network Full time

    **Mortgage Reviewer - Chippenham - HYBRID WORKING** Part of LSL Property Services, PRIMIS Mortgage Network are the largest dedicated Mortgage and Protection Network and operate within the Financial Service sector. Based within our **Chippenham Offices - SN14** (and Home) we are looking to recruit an experienced Mortgage & Protection Reviewer in our Customer...

  • Band A Dental Officer Chippenham

    1 week ago

    Chippenham, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Special Care Dentist Band A (Full Time) based in Chippenham Fixed Term 12 months We are looking for an enthusiastic Dentist to join our existing team, providing Special Care and Urgent Care to meet the needs of adults and children in the local community in Chippenham. You should be innovative, flexible and committed to working in a team...

  • Chippenham - Talented Cleaners

    15 hours ago

    Chippenham, United Kingdom Maid2clean Full time

    Are you a reliable house cleaner? Do you live in or near Chippenham? Are you interested in reliable part-time hours? We always have local clients waiting for decent cleaners. Our clients are mainly busy workers and families who require help cleaning their households. **Here's what we can provide**: Work in your own local areas. Pick your own...

  • Administrator

    2 months ago

    Chippenham, United Kingdom Wiltshire Health and Care Full time

    **Administrator - Band 3** **Chippenham Community Team** **37.5 Hours per week - Permanent** Chippenham Community Team have a vacancy for a full time Band 3 Administrator to work in our busy Community Team office based in Chippenham Hospital. The multi-disciplinary team provides a timely, flexible response to referrals and provides clinical interventions...

  • Receptionist/admin Assistant

    3 days ago

    Chippenham, United Kingdom Batt Broadbent Solicitors Full time

    Business Legal Services - Personal Legal Services - Contact the Team - **We are currently recruiting for a part-time Receptionist to work on a Tuesday and a Thursday in our Chippenham office from 1pm - 5.15pm.** **Required qualifications, skills and experience** An ability to deal efficiently and courteously with people both personally and on the...

  • Behaviour Teaching Assistant

    7 days ago

    Chippenham, United Kingdom Academics Ltd Full time

    Behaviour Teaching Assistant (Chippenham) Are you a recent Psychology, Sociology or Criminology graduate? Are you looking to gain experience before becoming a qualified Criminal Justice Officer? Do you want to help support young people with behavioural needs? A School for children with Social, Emotional and Mental Health needs is looking for a Behaviour...