Medical Secretary

2 weeks ago


York, United Kingdom Ackerman Pierce Full time

Ackerman Pierce are currently supporting a **York based hospital** who require a Medical Secretary to join them immediately for at least **7 months** to cover a maternity leave.

**Training can be provided, but experience is preferred**

Shift pattern/working hours - **full time 37.5hours,** but less hours can be accommodated and part time flexible working can be considered.

**Job Summary**

To provide a full and comprehensive administrative service, either independently or as part of a team, to non-medical staff within a designated Department/Area. May be responsible for the supervision of other support staff.

**Main duties**:

- Communicates with a range of contacts, for example, Managers, support staff, staff from other Departments and external clients. The information will, in the main, be complex and/or sensitive and, on occasions, require a tactful and/or persuasive approach
- Be required to support a number of operational and directorate meetings, as directed, by taking minutes of meetings which will include the preparation of papers
- Where required, be responsible, as directed, for information resources which could include data inputting, creating databases or spreadsheets and updating the Directorate's web information pages.
- Be able to plan and organise activities or programmes, as directed, that require formulation, adjustment or a department coordinated response.
- Be required to prioritise own work, and possibly that of others, making appropriate judgements. Undertake overall responsibility for Diary management and Meeting arrangements, analysing and resolving attendant issues.
- Plan Diary appointments and Meeting schedules, organise appropriate Filing systems and, whenever necessary, plan and co-ordinate "Time Outs" and other events.
- Produce letters, reports and other documents as required from, for example, audio tapes, dictation and/or handwritten format, utilising advanced word processing keyboard skills.

This is not an exhaustive list, a full job discription will be provided. This is a TEMPORARY long term position with an immediate start.



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