School Senior Administrator

7 months ago

Hatfield, United Kingdom Southfield School Full time

We are seeking to appoint an initiative-taking Senior Administrator, who would love the opportunity to make an impact on the administration team at Southfield school in the delivery of an outstanding service to all stakeholders.

All pupils have an EHCP, which often states a diagnosis of Autism and associated Speech, Language and Communication needs. Children may demonstrate challenging behaviours.

Southfield school is ambitious and committed to the personal development of all staff. There are excellent opportunities for high-quality CPD, and we are keen to support you in your development.

In return, you will benefit from collaborating with a dedicated team of staff focused on delivering outstanding service. You will be actively encouraged to give your input, as we make significant improvements within the school.
- **About You**_

You will be committed to raising standards and be in pursuit of excellence in all that you do.

You will be passionate about high quality service, interpersonal skills, supporting in the creation of systems and in ensuring their robustness in meeting the demands of a very busy school and in supporting all stakeholders in ensuring their administration needs are met on time and to a high standard.

You will be an individual who wants to make a difference.

Your work will show care, commitment to role and you will set exacting standards for all that you do.

You will have excellent IT skills.

The Person Specification is a picture of the skills, knowledge and experiences needed to conduct the job. It will be used in the shortlisting and interview process for this post.
- **Purpose of Job**_
- To assist the Office Manager, and Senior Leadership Team in the day to day running of the school
- To work closely with the Office Manager and Senior Leadership Team to meet the strategic aims of the school
- To strategically lead and rigorously monitor on all aspects of Annual Reviews and Education Health Care Plans in ensuring that all aspects are fully implemented within statutory time frames and in meeting the needs of all stakeholders
- To support in formulating the aims and objectives of the school
- Support in establishing policies for achieving these aims and objectives and managing staff and resources to that end
- Line manage and hold to account other staff as directed
- **Key responsibilities as a Senior Administrator of the School Administration Team**_
- To support and promote the school’s ethos, vison, and values in order to promote the welfare, progress and continued development of the school and its children
- To contribute to the strategic direction and improvement of the school
- To take an active role in the recruitment of staff as directed
- To work with and report to all stakeholders including parents/carers, Friends of Southfield School, and governors, as appropriate
- To take on specific tasks related to the day-to-day administration and organisation of the school as requested by the Office Manager and Senior Leadership Team
- To have the skills set to analyse and evaluate data and information and run reports.
- To undertake word-processing and IT based tasks including operation of relevant equipment and advanced ICT packages such as Microsoft Office Suite
- To contribute to the planning and development of administrative procedures and systems
- To respond to reception and visitor enquiries and all stakeholders as required
- Build positive relationships with members of the school community, local community of schools and wider networks
- Seek training and continuing professional development to meet own needs
- **To manage EHCP data and communication**:_
- Booking appointments for annual reviews
- Liaising with Teachers to ensure reports are submitted within timeframes set
- Consulting with Teachers and Parents/Carers to ensure review appointments are

met
- Consult with other agencies, Local Authorities, and therapists as part of the EHCP review process
- Co-ordinate and disseminate information to all stakeholders
- Respond to queries
- Always keep all systems and spreadsheets up to date
- **Knowledge, Skills & Abilities**_
- Knowledge for implementing a range of administrative procedures, including use of relevant ICT packages and systems.
- Ability to conduct a variety of tasks within set frameworks; requires creative skills for e.g., developing administrative procedures. Analytical skills for monitoring and analysis of information and data
- Ability to communicate with staff, pupils, and external agencies, such as suppliers, dealing with a range of issues.
- Most tasks require keyboard skills used with precision and speed
- An excellent interpersonal approach whether this be face to face or in person with all stakeholders
- Makes decisions about own administrative work. Decision-making is short term; more complex decisions are referred to senior staff.
- **Problems, Demands & Decisions**_
- Ability to assesses and resolves day to day problems
- Ability to Deal with

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