Executive Assistant

3 weeks ago

Manchester, United Kingdom Department for Levelling Up, Housing and Communities Full time

**Details**:
**Reference number**:

- 348652**Salary**:

- £26,464-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Areas and Analysis**Type of role**:

- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- ManchesterAbout the job

**Job summary**:
The Areas Directorate is a joint unit between the Department for Levelling Up, Housing and Communities (DLUHC) and Department for Business and Trade (DBT). Our mission is to empower places - from rural to major cities, from prosperous places to those facing challenges in the modern economy, to bolster their potential through boosting economic growth. We lead within the UK Government on regional policy, including a range of initiatives including support for regenerating towns and high streets, local growth plans and economic intelligence. We work at different levels, from the small neighbourhood to the large sub-national strategy.

This is an exciting opportunity to work as an executive assistant in a fast-paced and varied environment. It would suit someone wants to work with a variety of stakeholders and actively engage in corporate activities to drive a high performing team culture.

There is an expectation that the postholder will be in post for around 18 months to ensure that they can fully embed themselves into the role and deliver on objectives.

**Job description**:

- Providing proactive and comprehensive diary management for the Deputy Director by scheduling meetings and continually monitoring for any subsequent adjustments (through direct liaison with counterparts in other senior offices), organising travel arrangements, and booking meeting spaces.
- Advising the Deputy Director on key priorities, ensuring the Deputy Director is aware of any emerging important or sensitive matters.
- Undertake general administrative duties and tasks as required by the Deputy Director or the wider team. This may include arranging meetings for the team and managing the process by which follow-up actions arising from team meetings are progressed and recorded.
- Support the North West area team in any recruitment campaigns.
- Support the North West area team to coordinate the regular requests for information the team receives to ensure that deadlines are met.
- Support the North West area team in organising visits and away days across the region.

**Person specification**:

- Have strong communication skills, and the ability to develop and maintain positive working relationships with a variety of people - including with very senior stakeholders in a pressurised environment. They will also be able to appropriately tailor their communication style to suit the audience
- Need to be able to work at pace, and effectively manage competing priorities using good judgement and decision-making abilities
- Be able to see how their work and the work of their team supports wider objectives of the NW and NPH Directorate and meets the needs of diverse stakeholders
- Bring a very proactive attitude and will always strive for the highest standards of quality in every area of their work.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Seeing the Big Picture
- Communicating and Influencing
- Delivering at Pace

**Benefits**:

- Alongside your salary of £26,464, Department for Levelling Up, Housing and Communities contributes £7,145 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.**We are for everyone**

**Please contact the vacancy manager if you have any questions about the role.**

As part of our pre-employment checking process we will be using your CV to confirm your job history. Please note that by providing us with your CV you are consenting to us using the information enclosed as part of the checking process.

We are for everyone

DLUHC want to bring in a diverse workforce at all levels.

Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.
- The assessor won’t be reading your answers sequentially.
- Do not assume that the same assessors will have read all of your answers.
- If talking about something in your first answer, make sure that you write the second answer as if you had not written the first (

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