Team Assistant

4 weeks ago


London, United Kingdom Munich Re Services Full time

Team Assistant (Part Time)

**Company**
Munich Re Services
**Location**
London, United Kingdom

**Job Purpose**:
To provide administrative support for a member of the Senior Leadership and the London-based team of DAA2.

**Key Responsibilities**:
Specific to ML1 (Senior Executive)
- Diary Management - managing efficiently schedules and calendars with realistic timescales by planning and scheduling meetings, conferences and related travel bookings
- Arranging business trips (flights, hotels, visas) and controlling travel schedules
- Handling expense claims, including timely submissions of all expense claims
- Organising and preparing meetings with external and internal clients, taking and preparing minutes
- General secretarial duties, including collecting and analysing information, drafting and filing communications, letters and documents

For DAA2 Team in London:

- Arranging business trips (flights, hotels, visas) and controlling travel schedules
- Team Expenses
- Arrange client meetings

**General Duties and Tasks**:

- Administration of corporate gifts (e.g. Gifts & Hospitality register)
- Organisation of client entertainment (lunches, dinners, corporate events)
- Co-ordination of visits from Munich Re colleagues
- IT co-ordination (onboarding/ offboarding of new staff)/ local process coordination
- Organising training and team meetings
- Assist with presentations and marketing material via MR Comms (incl. Powerpoint Pool)

**Key Skills and Experience**
- Advanced Microsoft Office (Word, Excel, PowerPoint, Sharepoint, Forms)
- Excellent organisational skills
- Good communicator at all levels
- Forward thinking - identifies and works to resolve problems
- Able to work on own initiative

**Benefits**

You will be rewarded with a great compensation package, on target bonus, 25 days annual leave(pro rata) with the option to purchase more along with private medical insurance and employers' contributory pension of 10%.

**About Us**

Munich Re is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees.


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