Medical Secretary

3 weeks ago


Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

We are looking to recruit Medical Secretaries to join our team in the Surgery, Women's & Children's Division.

1 x 30 hrs per week (permanent)

1 x37.5 hrs per week (fixed term for 12 months)

You will be a highly focused individual with an eye for detail and the ability to work well under pressure. High levels of organisation will be required and the ability to work with no supervision is essential. Good IT skills and knowledge of the hospital’s IT systems are required, as well as very good audio typing skills and a good working knowledge of medical terminology.

Excellent communication skills between patients and all levels of staff are required.

Please contact Hannah Bracken on 01793 603934 for more details.

To provide a comprehensive secretarial service to the Consultants for a clinical specialty, including dealing with enquiries, correspondence and typing clinic letters.

To support the Urology secretariat in all administrative functions, to ensure the smooth day to day running of the team.
1. Act as the main contact point for your consultants and other clinical staff related to your specialist
clinical area, fielding enquiries in a professional and efficient manner.
2. Type (audio/copy) clinics letters, medico-legal letters, and general reports and memos for
consultants and junior medical staff. Ensuring work is of the highest quality in terms of
presentation and layout and dispatch is within agreed timescales.
3. Open, sort and action post on a daily basis.
4. Retrieve, log and return case notes/medical records, keeping these in accordance with Trust
policy (Case note tracking and Filing in Case notes).
5. File correspondence, investigatory reports and maintain paper and electronic filing system in the
office.
third parties in a professional and pro-active manner, including liaising with police, solicitors, and
social services.

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

Service We will put our patients first

Teamwork We will work together

Ambition We will aspire to provide the best service

Respect We will act with integrity

7. Ensure referral letters are collected and assessed daily and that the patient referral letters are
moved quickly through the registration system to the booking team.

Full duties can be found on the attached JD.


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