Administrator

2 weeks ago

Minehead, United Kingdom West Somerset Methodist Circuit Full time

**JOB DESCRIPTION**

**Job Title**: Administrator

**Location**:Office is at The Avenue Methodist Church, Minehead

**Responsible to**:Administrator will be employed by the West Somerset Circuit and will be under the supervision of Rev Andy Day, the Superintendent Minister.

**Main Responsibilities**:Administrative support to the Superintendent, Circuit Stewards, to

the Circuit and its Churches as required, adhering to current GDPR legislation.

Attendance at Circuit Meetings, Circuit Leadership Team meetings, staff meetings and other meetings as necessary; to take minutes and to disseminate information relating to those meetings. Some meetings may take place in the evenings or outside normal working hours.

Ordering of stationery and other office supplies for the Office, Circuit and churches along with other seasonal supplies as required eg Christmas and Easter resources.

Management of office equipment / consumables and co-ordination of servicing arrangements.

Design and production of publicity materials for Church and Circuit use.

Updating and dissemination of documents, working in conjunction with the Circuit Safeguarding Officer, Stewards and Church Booking secretaries.

Administrative support for the Circuit Safeguarding Officer.

Production of the Circuit magazine, The Messenger.

Administrative support for the production of the quarterly Circuit Preaching Plan

Updating and distributing the annual Circuit Directory, the Church Pastoral Lists, the Circuit Meeting membership list, and the Preachers’ information handbook.

Managing and submitting online other data as necessary, eg., the Methodist annual returns.

Administrative support to the Circuit Steward responsible for property and maintain the Methodist Property Consents portal.

Administrative support for events such as Holiday Club and Annual Festivals.

Other administrative tasks as directed by the Superintendent Minister and Circuit Stewards.

Occasionally it may be necessary to travel from the office base to other locations in the West Somerset Methodist Circuit and use of personal transport would be required.

To be aware of regular and occasional events across the Circuit and to be a hub of information for those within and outside the church context.

**Other Responsibilities include**:
**Management**

The Administrator will have a line manager whose responsibilities will be to:

- Become familiar with the work of the administrator.
- Ensure good communications between all the ‘stakeholders’
- Monitor and evaluate progress with the administrator on a regular basis (meetings will take place monthly during the probationary period and quarterly thereafter).
- Act as a “sounding board” to the administrator.

**Job Types**: Part-time, Fixed term contract
Contract length: 60 months

**Salary**: £12.50 per hour

Expected hours: 10 - 14 per week

Work Location: In person

Application deadline: 18/03/2024

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