Administration Assistant

2 weeks ago


Crawley, United Kingdom Reed Business Support Full time

As an Administration Assistant your role will be to support the Executive assistant and Executive team with their day to day activities. You will need to manage your time effectively undertaking a wide variety of administration tasks and assist with dailyoperational duties.

**Benefits**:
20 days holiday, on site parking, pension scheme.

**Working hours**:
8.45am to 5.30pm Monday to Friday. This role will be 100% based in the office.

**Day to day responsibilities**:

- Assist the Executive assistant to efficiently manage and support a busy Directors office
- Act as a focal point of contact for all forms of communication
- Assist with administration tasks within the organisation and assist with daily organisational duties
- Order stationary and maintain stationary levels
- Assist with printing, scanning, filing documents including keeping receipts, records and franking post
- Meet and greet all visitors to the building
- Manager bookings for meeting rooms, organise refreshments, lunches and dining reservations
- Update HR records with details of new starters, leavers and employee updates
- Manage inbound and outbound correspondence prioritising
- Create a new filing system for staff records and maintain
- Manage, record and approve staff holiday requests and update sickness, attendance records
- Manage company car documentation and associated notices
- Ensure the office is clean and tidy and a safe working environment
- Assist the HR/Office Manager with day to day operational management of administration tasks and duties for the daily function of HR. Assisting with onboarding new employees, ensuring policies and procedures are maintained and updated in line with employeehandbook

Desired skills
- Knowledge of sharepoint and on line portals



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