Executive Assistant/pa

4 days ago

Ilkeston, United Kingdom Reed Business Support Full time

Are you looking for an exciting challenge?

Reed Specialist Recruitment are delighted to be recruiting for an exclusive client based in Ilkeston. Due to continued success in their sector are looking for an Executive Assistant to support the board of directors

Our client is a leading Structures Inspection and Investigation Consultancy. A Tier 1 supplier to their clients, carrying out condition appraisals of their assets and completing minor civils works including structures maintenance and repair services to keepcritical infrastructure safe.

Due to their rapid growth, they are looking to appoint a competent Executive Assistant

Role

**Responsibilities**:

- Provide support to Executive Directors to maximise effective use of their time
- Diarise meetings for Executive Board and act as point of contact during periods of
absence/unavailability
- Draft communications on behalf of the Executive Board
- Draft correspondence and also finalise and dispatch/distribute correspondence prepared by
the Directors and others
- Ensure that the Executive Directors’ decisions and instructions are relayed to other
stakeholders using judgement
- Coordinate accommodation and travel arrangements for the Executive Board
- Commission or prepare briefs, including on confidential matters
- Communicate and liaise with both internal and external parties at all levels, including managers across the business, stakeholders, third party providers and clients
- Provide support to Directors to manage inboxes and diaries, coordinate meetings, set agendas and provide accurate meeting minutes
- Meeting Management
- Collate and distribute papers and reports from Senior Managers to the Executive Board
- Prepare minutes for regular internal reviews and meetings including monthly SMT Reviews,
weekly HSQE meetings, etc.
- Coordinate Action Lists holding people accountable for agreed actions
- Provide support, where necessary, on operational projects where client meetings are to be
recorded
- Prepare and produce documents such as invitations, travel programmes; facilitate arrivals and departures of guests
- Undertake occasional stand-alone or ongoing project work including research, and make
Presentations

If you are interested in the role of Executive Assistant **APPLY TODAY** or call Clare Reed Nottingham for more information.

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