Administration Assistant/receptionist

3 weeks ago


Dorking, United Kingdom Tempest Resourcing Ltd Full time

**Duties and Responsiblities**:
You will be responsible for promoting a consistently helpful, friendly, courteous and appropriate interface between the school and its visitors. To work alongside the administration team and be responsible in all aspects of the smooth and efficient running of the School Office, including administrative support for all teaching and support staff and reception duties.

**Office Duties**:
At the direction of the Office Manager, undertake office, clerical and administration tasks. These may include ordering and maintaining school resources, answering phones, photocopying, typing letters and other documents, filing and distribution information.
- Supporting the Office Manager in a range of administrative duties including the preparation of necessary documents and school reports which will include dealing with highly confidential and sensitive material
- Liaising with transport providers to ensure appropriate arrangements are in place for all students

**Reception Duties**:

- First point of contact on the reception desk for the general public, parents and visitors to the school, presenting a calm and professional demeanour that sets the tone for a first impression
- Ensuring that the schools safeguarding procedures are adhered to when signing in visitors to the school. (Check ID and DBS certificate for supply staff and other agencies for adults working with our students) comparing details with the information supplied by the placing organisation
- Maintain a stock of brochures with appropriate leaflets for parents and other visitors
- Operation of the electronic access gate entry system and associated CCTV cameras ensuring site security at all times
- Redirecting all messages as appropriate ensuring that all information received bas been communicated and dealt with promptly
- Receipt of deliveries and liaison with Finance and Site staff for distribution
- Ensuring that the reception is covered at all times with other members of the admin team as necessary
- Ensure that the reception area is left secure and tidy at the end of the day

Experience of working with young people with Social, Emotional and Mental Health difficulties and/or challenging behaviour would be an advantage for this role

All staff working in the School during the school day will have some contact with children and will therefore be in regulated activity. In this role you are unlikely to be working with children directly but will regularly interact with pupils who may seek your assistance or otherwise interact with you when moving around the school.

**Salary**: £10.00-£14.00 per hour

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: One location



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