Operations Assistant

4 weeks ago

Marlow, United Kingdom Revere Agency Full time

Are you an Operations Assistant, who can ensure the our agency runs smoothly by providing a responsive, organised administrative service?

We’d love to speak to you

**The Role**

Working 3 days in our Marlow office and 2 days from home, you will work alongside the Operations Director you will support the delivery of our Operational Strategy, ensuring our teams have everything they need to work and creating a working environment that we are all proud of.

You will be responsible for overseeing the day-to-day administrative functions of the office & facilities, supporting on the management of our key systems and functions, and providing an always on proactive approach to help make Revere as efficient and profitable as we can be.

You will have great people skills and be a confident team player. The role will be varied, and you’ll support multiple team members and support any other ad hoc business requirements

**Overall Objectives - Office and facilities**
- The daily running of the office, ensuring it is maintained in a tidy state and maintaining compliance such as H&S and Fire Safety
- Be available on site to support staff when needed with queries and help solve or signpost (minimum 3 days per week in the office)
- Maintain office stock (stationary, refreshments, etc )
- Filter incoming post, general information, queries, and phone calls
- Coordinate any required office improvements or developments and liaise with the building landlord as needed
- Manage and maintain suppliers, utility and other contracts that ensures we have the best terms and rates in place

**Key Responsibilities**
- Work with the Operations Director on the delivery and implementation of the company Operation Strategy initiatives
- Work closely with other department administrators and coordinators to ensure a collaborative, consistent and efficient approach to companywide initiatives
- Work with the Operations Director to manage and keep company policies, processes, and manuals up to date
- Manage our company intranet and liaise with relevant teams to ensure the information held, is up to date and accurate
- Manage and maintain accuracy of information in our other proprietary company systems, including our CRM, server, and project management tools.
- Supporting the organisation of events and initiatives, including liaising with suppliers and venues where appropriate
- Organising couriers for shipping of goods inside and outside the UK
- Organising executive and client travel, meetings and events and catering when required, including Rise & Shine
- Occasional PA duties to Managing Director, such as diary management, transcribing, ad-hoc support, as needed
- Always on approach to solutions that improve processes and efficiencies across Revere

**The Person**

**Skills, Knowledge and Experience**
- Strong organisational skills
- Excellent working knowledge of Microsoft Excel, PowerPoint & Word are essential
- Able to work unsupervised on own initiatives
- Exceptional attention to detail and accuracy
- Effective multitasker, able to prioritise conflicting responsibilities
- Discreet and professional - you will be privy to business sensitive information
- Team player with a high level of dedication
- A can-do attitude, staying calm under pressure in a fast paced, changing environment
- Excellent written and spoken communication skills
- Experience of managing a company Intranet would be advantageous but not essential

**About us**

A strategic B2B technology marketing agency that uses intelligence, creativity, and reach to accelerate and amplify your impact.

Revere helps B2B companies find their space in a crowded, fast-moving world. From market intelligence and strategic storytelling to visionary creative and digital impact, we develop B2B marketing with meaning - opening up a value-driven dialogue between brands and their ideal business customers.

Three key principles guide our approach:
1. Human intelligence for deeper engagement

2. Connected strategy for longer-term value

3. Inspiring experiences for market differentiation.

Our people make us outstanding, so our clients get maximum benefit from working with our teams. At Revere, it’s this talent, commitment and team spirit that truly delivers a personal and engaged approach to each client’s marketing success.

Our values
- We do the right thing
- We aim to wow
- We promote openness and transparency
- We hire and develop the best people
- We trust in our team
- We take social & ethical responsibility
- We focus on continual improvement
- check out our social feeds for a glimpse into what it’s like to work here
- Equal opportunities, equal treatment._
- It is our policy to promote an environment free from discrimination, harassment, and victimisation. An environment where everyone receives equal treatment and all decisions relating to employment are objective, free from bias, and based solely on work criteria and individual merit. We will always aim to find the right balan

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