Office Assistant

3 weeks ago

Evesham, United Kingdom Vintage Prints Full time

**Office Assistant / Digital Printer**

To provide printing support and assistance in a busy office and craft workshop environment.

**What you’ll be doing**
- Prioritising & printing orders via Photoshop & Fiery.
- Working with an Excel spreadsheet to manage orders (you will not be required to create formulas, simply understand what they are and be able to work competently on a spreadsheet without removing existing formats).
- Working with Photoshop as we use a lot of actions for various print jobs (you will not be required to perform complicated edits, but must be comfortable finding your way around and understanding layers, fonts, file types, and printing).
- Working to time constraints, occasionally under pressure.
- Cutting, counting, and managing all orders before they go to be packed. Attention to detail is vital so that you pick up on printer problems before products can be dispatched.
- Planning each day and ensuring other team members know what to do each shift and understand what needs to be prioritised.
- Working alone (preparing print jobs for the day) and as part of a small team
- Opening and closing the office; dispatching post at local post office; maintaining equipment.
- Setting up the cutter with barcodes and measurements.
- Manage the franking machine and understand different postage types.
- Manage the printer, restocking card, paper, and envelopes as needed.
- Keep the office clean and tidy, organise the recycling collection.
- Secure the office at the end of each day with all equipment locked/turned off.
- Once fully trained, there will be scope for more hours and potential for permanent employment.

**About you**
- A hard-working individual that can offer flexibility and commitment.
- Highly motivated and able to display a professional approach to work.
- Accurate, thorough, and well organised, with excellent attention to detail.
- You take pride in your work and approach all tasks with energy and enthusiasm, showing a genuine ‘can do’ attitude.
- Friendly, and efficient - able to work in a fast-paced environment and keep calm under pressure.
- Ability to work to tight deadlines and be able to prioritise the workload which can change at a moment’s notice.
- Able to multitask and work in a small team or on your own.
- Strong work ethic and willingness to assist other team members.
- Flexible, supportive, and always ready to go the extra mile.
- More than competent using an iMac computer and understanding filing systems, file types, and shortcuts.
- Comfortable using Photoshop, MS Excel, MS Word. Any experience with Fiery is a bonus.
- Polite and able to assist customers and take the stress out of creating their event stationery.

**More about what we’re looking for**

You will take pride in your work, be able to work to a high standard, and understand that our customers expect an excellent service. You will be able to support other team members as you will be organising the day’s workload and ultimately it will be your responsibility to organise their workload and get things done on time.

You will be someone who is tidy and organised and able to work efficiently to time constraints. You will need to be able to remain calm under pressure and work to tight deadlines that can change at a moment’s notice.

Ideally you will also have an interest in art and crafts. Fiery and digital printing experience, although not a requirement, would be of a huge advantage.

**Where you’ll work**

All office work is undertaken on 2 floor levels in our light, airy premises in Blackminster. There is no heavy lifting involved. All materials are provided and any training, outside the basic skills required, will be given.

**Who are we?**

We are a small family business of 2 with 3 additional self-employed individuals. We design and produce customised wedding stationery in the main and our emphasis is on quality and customer service.

**Pay/Salary**

Initially you will be paid an hourly, self-employed rate, beginning at £11.50 an hour as you learn about our products, the work process, and the printing equipment. At 3 and 6 months this will be reviewed and adjusted as you gain skills and prove yourself competent. If after the first year you have proved yourself fully capable, you may be offered permanent, part-time employment with a negotiable salary (hours also open to negotiation).

Training someone new for this position requires a lot of time and effort on our part which is why you will start out as self-employed and need to prove yourself in order to receive an increased hourly rate and eventually a permanent contract.

**Work hours**

We need someone who will fit in and provide valuable assistance for 2 - 3 days a week initially whilst training. As skills and experience are gained, this will increase, along with the hourly rate and responsibility. Once fully trained and able to prove that you are committed to the job, you may be offered a permanent, part-time contract.

We are flexible,

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