School Administrator/receptionist

6 months ago

Nuneaton, United Kingdom United Learning - Midland Cluster Full time

PLEASE APPLY ON THE SCHOOL WEBSITE DIRECTLY AND NOT ON INDEED.

COPY AND PASTE LINK BELOW INTO YOUR BROWSER WHICH WILL TAKE YOU TO APPLCIATION FORM ON ITRENT

**Hours of Work**:37.5 hours per week, Mon to Fri, 8am -4pm, Term time plus inset days

**JOB PURPOSE**:

- Working under the direction of the Office Manager to undertake routine administration, clerical and financial tasks following established procedures and agreed policies.
- Operating a reception service that promotes a professional image of the Academy and Trust

**Duties and responsibilities**
- Process telephone calls and ensure appropriate action is taken
- Operate standard office equipment including fax, photocopiers
- Undertake routine clerical duties including generating documents, filings, data input
- Deal with visitors to the George Eliot Academy in line with UL policies and procedures

**Operational Planning**
- To assist with the planning of school visits and events such as parents evenings, open days etc

**Service Provision**
- Undertake reception duties ensuring a welcoming and pleasant atmosphere
- Deal with enquiries from parents, staff, students and external agencies
- Deal with telephone enquiries, take messages and pass on appropriately
- Maintain student filing, including electronic filing
- Undertake routine financial administration
- Maintain data records and collate reports under direction
- Assist with data production
- Undertake administration duties, generating documents, letters and communications

**Service Development**
- Identify improvements to the administration service where appropriate including methods of communication

**Quality Assurance**
- To QA all documents before distribution
- Ensure all visitors to the site follow safeguarding and health and safety policies.
- Inform the Business Manager or Principal immediately of any Health and Safety or Safeguarding concerns that arise.

**Management Information and Administration**
- Be responsible for providing an efficient administration service
- Maintain/input/update/retrieve information, data and records following set procedures

**Communications**
- Deal with telephone enquiries
- Generate letters to parents and all communications such as newsletters, texts etc

**Marketing and Liaison**
- Ensure that a positive impression of the George Eliot Academy is given at all times.

**Management of Resources (Other than People)**
- Distribute documents and resources within the George Eliot Academy

**Corporate Responsibility**
- To abide by and implement all policies and procedures of United Learning, including being aware of and responsible corporately and as an individual for Health and Safety policies and procedures.

**Other Specific Responsibilities**
- To provide First Aid within the Academy
- To support students with medical conditions as required.
- To contribute to the overall ethos, work and aims of the Academy and the Academy Trust.
- To carry out all duties in the most effective, efficient and economic manner.
- To continue personal development in the relevant area.
- Participate fully with arrangements made in accordance with the United Learning’s Performance Management Policy.
- Perform any other reasonable duties as requested by the Office Manager and Business Manager

**Safeguarding**
- United Learning is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment and individually take responsibility for doing so.

**Job Types**: Full-time, Permanent

Pay: £19,846.00-£21,572.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: RECGEA

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