School Administrator

3 weeks ago

Leicester, United Kingdom Leicester Preparatory School Full time

SCHOOL ADMINISTRATOR -
POST: School Administrator (full-time, year-round contract)

REPORTING TO: Senior Management Team

SALARY: In the region of 19000 - 24000

HOURS: 25 -37.5 h/p/w. Shift patterns can be offered (AM and/or PM to suit the needs of the business)

DEADLINE: Applications received by 17th May 2024

PURPOSE OF THE POST:

- To assist with the smooth-running of the office
- To provide full administrative support to the administration team and teaching staff as required
- To manage “front of house” area - greet all visitors and make them feel welcome
- To arrange internal meetings
- To assist with school performances and special events
- To project a professional image of the school at all times
- Manage enquiry and admissions of the school

KEY WORKING RELATIONSHIPS OUTSIDE THE SCHOOL

All daily visitors - prospective students and parents, contractors, delivery drivers etc.

KEY WORKING RELATIONSHIPS WITHIN THE SCHOOL
- Senior Management Team
- Teachers
- Support staff
- General office administration and front of house duties
- Meet and greet all visitors to the School
- Answer and direct all incoming phone calls
- Process and distribute incoming post and frank outgoing post
- Carry out general admin duties e.g. writing letters and council tax exemption letters
- Assist in the upkeep of contact records, including student, staff and trustee contact information Create mailing labels as required
- Order stationary, first-aid equipment and sundries
- Maintaining a clean, tidy and orderly admin office

**Day to Day running of the School**
- Committed to safeguarding the children
- Follow school policy and procedures
- Help maintain general order in the school e.g. clearing lost property and tidying notice board
- Assist with management of building and locker keys
- Manage the electronic noticeboard, updating as required
- Assist with upkeep of Virtual Learning Environment (Office 365)

**Internal Meetings**
- Assist with organising meetings (arranging furniture etc.).
- Organise refreshments for meetings, including ordering food and making tea and coffee
- Assist with the preparation and circulation of meeting papers
- Write minutes for staff meetings, monthly admin meetings, termly student staff meetings and other meetings as required.

**Marketing & Events**
- Assist with the management of guest lists for school performances and special events, both at the School and at external venues
- Organise refreshments and assist with any other preparations such as signage, furniture etc.
- Assist with the coordination of internal photos for marketing
- Assist with maintenance of image archive
- Finance
- Filter and respond to enquiries from participants and parents
- Prepare relevant paperwork, such as registers, where required.

**Other**
- Process Disclosure & Barring Service (DBS) checks
- Issue ID passes for staff, students and contractors
- Arrange school
- General administrative support for the administration team and teachers, as required
- Undertake other duties commensurate with the level of this position
- Attend requested training to upskill position and working in school environment

**PERSON SPECIFICATION**
- Educated to A ‘Level or above
- Minimum of one year of administrative experience
- Strong working knowledge including MS Office (Word, Excel, Outlook)
- Excellent interpersonal, oral and written communication skills
- Ability to work independently and as part of a small office team
- Ability to establish good working relations at all levels of the Institution - with students, teachers, senior management, Board of Trustees, Inner Circle membership group etc.
- A pleasant manner with visitors
- Good organisation skills, ability to multi-task, prioritise effectively and work to tight deadlines
- Understanding of equal opportunities Desirable Skills & Experience:

- Specific experience of working in a school, higher education or the arts
- Minute writing skills
- Undertake an annual suitability declaration

The above serves as a guide and is not exhaustive; all professional staff are expected to undertake other duties and projects as may be reasonably required by the Senior Management Team in accordance with the grade of the post. You will be working as part of a small, friendly school team and may be asked to provide extra support throughout the school during busy periods, working together in a mutually supportive way towards shared priorities.

**Rights to work in the United Kingdom**

Applicants for this role must be eligible to work legally in the United Kingdom.

The successful applicant will be asked to evidence of their right to work in the UK before being formally offered the role. If you do not have the right to work in the UK we will not be able to consider you for this role. If you are uncertain about your eligibility to work in the UK, you are encouraged to contact the UK Borders agency.

**DBS checks**

**Job Types**: Full-time, Part-time, Permanent

Pay: £11.50-£12.62 per

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