Peripatetic Administrator

**Care Home Administrator**
**Full Time, permanent position, multi-site**
**Salary: £31,200 Per Annum + Expenses Covered**
**Location: South of England - Predominantly Southeast**
Have you ever thought about a career in Social Care? Or you maybe already work in the Social Care Sector and looking for an employer who would take care of your future? Look no further - The Future Care Group offers career progression, training and development,amazing employee benefits and highly competitive rates. And in these uncertain times, social care is one of the few sectors that can offer you employment and continuous income.
The Future Care Group is an amalgamation of three smaller care providers. We currently operate 19 care homes across the UK, providing the highest quality of care for over 1,000 residents.
You
You're an experienced administrator who is used to dealing with people and resolving problems. Ideally, you'll have worked in a care home setting. You are used to using finance or HR systems and are an experienced Microsoft Office and Excel user. You've gota good basic education with GCSEs (or the equivalent) including English and Maths. Your work experience will have included financial administration, you will enjoy being a multi-tasker who can work well under pressure and uses initiative. You like the ideaof being part of a professional team, working together and contributing to the success of our homes.
Your Role
To make all homes commercially successful. We are looking for an experienced Senior Peripatetic Administrator to work alongside the Home Managers in ensuring that the Home is well managed and that all policies and procedures are adhered to predominantly acrossthe Southeast of the UK. You will be assisting the Home Managers obtain/maintain a Good CQC rating for the Home and support him/her in ensuring that the requirements relating to Health and Safety, Local Authority, Environmental and other regulatory bodiesare adhered to.
Key objectives in the role
Human resources:

- Help make sure that our team get paid accurately and on time.
- Create and maintain staff and resident files. You'll do checks and references.
- Help make sure that the staff training matrix is maintained. You'll record and monitor annual leave, sickness, trackers etc.

Residents:

- Process pre-admission, admission, and discharge documents etc.
- Follow up and monitor any enquiries for potential new residents.

Finance:

- Prepare contracts and invoices for new residents, plus process fees.
- Process cash and cheques promptly.
- Prepare a weekly list of outstanding monies.
- Make sure that our orders from suppliers are received and correct.
- Support the centralised sales, purchase ledger, finance, and payroll input systems.
- Manage each resident's personal float and our petty cash.
- Process invoices and enter them into a ledger.
- Prepare banking for resident's fees, lunch money, cheque exchanges etc.
- Carry out monthly cheque, banking, and cash book analysis.
- Carry out any other financial tasks needed to support our Home. General
- You'll be the first point of contact for residents and visitors, so you'll offer friendly, welcoming, and professional support.
- Ensure our computer systems are maintained via Microsoft Office.
- Support meetings, making sure they run smoothly, and those minutes are kept.
- Deal with any queries efficiently.
- Develop and maintain good filing systems.
- Deal with mail, scanning, stationery, photocopying and any other office tasks.
- Assist with producing reports and statistics.
- Answer and follow up on enquiries about our Home.
- Make sure that regular returns are completed on time.
- Book medical appointments.
- Liaise with relatives.
- Keep accurate records.

**REWARDS & BENEFITS**:

- Refer a friend Scheme
- **Employee Benefit Package - great savings, discounts & rewards**:

- **Discounts at major supermarkets, High Street Stores, Cinemas and many more**:

- Working in a rewarding environment
- Free onsite parking
- Free hot meal when working
- Free staff training with a great opportunity for career progression
- Employee of the Month Scheme

**Qualifications, training, and experience**
- Must have worked as a Home Administrator in the care home industry
- Must have proof of Covid Vaccinations
- Must have a full UK driving licence and own transport.
- Experience and working knowledge of time and attendance systems preferable.
- A proven track record in a similar role in a large care home provider and good experience at Home Administrator level will be an advantage.
- Numeracy skills.
- Proven organisational skills.
- PC literacy (MS Office packages, Excel a MUST and any Professional Care Systems

**Personal qualities**
- Ability to take the initiative and to engage staff members, motivating them to improve.
- Role requires the successful applicant to be tenacious, very organised and with a positive attitude.
- Ability to prioritise work and adhere to strict deadlines on a weekly and monthly basis.
- Present a smart, pleasant appearance throughout.
- Possess an excellent telephone manner, have good communication skills and demonstrate a commitment to maintain high standards of work.
- Ability to respect and work with confidential materials.
- As this is a peripatetic position you will be required to travel extensively through the care homes in our portfolio so the ability to travel and a driving licence is essential.
- The flexibility for overnight periods of staying away from home