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Estates Administrator
6 months ago
The Estates and Facilities directorate provide non-clinical services Trust wide. We are seeking a conscientious, experienced individual with a can-do attitude and the ability to demonstrate a commitment to delivering high quality administration support to Estates & Facilities.
The successful applicant will have excellent communication and organisational skills and have a range of administration experience.
As part of the role you will provide an effective and efficient secretarial service including attending and minuting meetings. You must be able to work pro-actively and on your own initiative with a sound understanding of the business of the Trust and current practices. You must also be able to manage your own workload and ensure information is communicated appropriately and enquiries are directed correctly, to contribute to the smooth running of the service.
You will need to have a flexible approach and have the ability to adapt to changing priorities along with a commitment to your own development and contribute to a culture of continuous improvement.
To provide courteous, responsive and effective administrative and clerical support to the Estates & Facilities management team within the University Hospitals of Leicester NHS Trust. To work efficiently and accurately within a designated area.
- Provide administrative support within the Estates & Facilities Management Team.
- Provide administrative support for meetings and committees associated with the Estates & Facilities Management Team.
- To be responsible for booking meetings and organising room bookings for the Estates & Facilities Team.
- To be a point of contact in dealing with queries for the Estates & Facilities Team.
- To manage and implement audits and data collection as necessary to meet Trust governance requirements and provide reports as required.
- To promote an effective and efficient service in administration
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:
We focus on what matters most
We treat others how we would like to be treated
We are passionate and creative in our work
We do what we say we are going to do
We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.
- Sign in contractors and issue keys and passes
- Ensure contractors working on site have carried out the site induction
- Sign in visitors to the Estates Dept.
- General office administration, managing electronic filing systems
- Ensure that all statutory records and test sheets are filed correctly.
- Accurate data entry based on information provided by others.
- Raise orders at the request of Estates Managers and Supervisors.
- Check invoices against purchase orders.
- Use, update and maintain the Estates computer aided facilities management System (Planet FM).
- Provide support and carry out other duties as may reasonably be required by their line Manager
