Academic Department Administrator, Penn Arts and
3 weeks ago
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the
Penn COVID-19 Response website
for the latest information.
Posted Job Title
Academic Department Administrator, Penn Arts and Sciences
Job Profile Title
Academic Coordinator
Job Description Summary
The Department Administrator is a seasoned administrator who handles the general office administration for the academic department and serves as the primary contact for undergraduate and graduate students, as well as providing administrative support to the Department Chair and faculty.
**Job Description**:
About Penn Arts and Sciences:
The University of Pennsylvania School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world's leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.
**Duties**:
Responsible for developing and maintaining communications, fielding inquiries, and guiding both students and faculty through a variety of University policies, resources, and procedures. Handles student activity coordination and provides guidance to students and support to faculty as related to academic and curriculum planning. Manages detailed curriculum database and confidential student record databases for the department. Responsible for coordinating human resource needs of department, including assisting with faculty and staff searches, appointments, maintains and organizes all records with strict confidentiality. Acts as departmental point person to budget and finance areas within SAS, including being knowledgeable about departmental expenses. Working in conjunction with the departments’ business office, arrange for all concur reimbursements for department, and procurement processes, keeping track of emerging needs, changing priorities, required resources for departmental mission. Also responsible for department event planning and workshop coordination, as well as maintaining, updating, and developing the department website. Must also understand and effectively communicate the scholarly and teaching missions of the department and understand department degree requirements. As a seasoned administrator Incumbent will provide excellent and dedicated support to the department - utilizing impeccable administrative support skills to meet deadline. These positions are titled Department Administrator, Undergraduate Coordinator, and/or Graduate Coordinator.
Qualifications:
Please submit a cover letter and resume when applying.
Job Location - City, State
,
Department / School
School of Arts and Sciences
Pay Range
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your
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