Secretary

7 months ago

Belfast, United Kingdom Blue Arrow Ltd Full time

**Role**: Secretary at Student Halls, Stranmillis University
**Location**: Stranmillis University College, Belfast
**Pay Rate**: £13.20
**Hours**: 36.5 hours per week
MONDAY - THURSDAY 08.50 AM - 5.00 PM, FRIDAY 08.50 - 4.25 PM
**Duration**: 6 MONTH MIN, WITH POSSIBILITY OF EXT

**Duties**:
1. To provide a comprehensive and confidential administrative service to the Hospitality, Accommodation, and Conferencing Services Co-ordinator and Head of HACS.

2. To oversee all of the work carried out in the Halls Office including that of the administrative assistant.

4. To assist in the registration of students including the issue of Halls Identity cards, Keys and signing of the register.

5. Prepare a financial spreadsheet calculating the Halls resident's fees to be processed by the Finance Office.

6. To routinely engage with internal departments e.g. Finance, Marketing, HR, Head of Departments and Principal's Office.

7. To liaise with the Accommodation Officer at the Queen's University.

8. To process wages cards for submission to the Finance Office.

9. To prepare accounts for halls damages and to maintain the Halls Damages Account Book.

10. To be responsible for the sale of laundry tokens.

11. To be responsible for all financial transactions received, petty cash, prepare bank lodgments and end of day reconciliations.

12. To maintain the Halls Directory on computer database and to circulate amendments.

13. To respond to enquiries from students, conference delegates and members of the public.

14. To prepare such statistical information as may be required.

15. To undertake such other duties which may be assigned.

**Required**: At least five GCSE passes or equivalent at Grade C or higher level qualification, to include qualifications that demonstrate literacy / proficiency in English language and numeracy. Plus at least three year's recent administration experience, preferably working in further or higher education in a student facing role. Basic Access NI check required before commencing role.

Please send your CV to apply.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

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