Pa Client Strategy

3 weeks ago

London, United Kingdom ITV Jobs Full time

**PA to Director of Client Strategy and Planning & Director of Commercial Marketing and Pitch Development**

**Commercial**

**12 Month Fixed Term Contract**

**Office Location**:ITV WhiteCity, London + Hybrid**

**Closing Date: Midnight Sunday 19th February**

**Why you should join us**

**We connect with millions of people every day, make content they can't get enough of and reflect and shape the world we live inand we do all this through the power of creativity.**

**We will be a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.**

**This role entails**

This is a busy role that requires excellent organisational and prioritisation skills. Both Directors need a highly organised and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day-to-day office activities to create efficient time management. You will also be required to provide lower level support for the Director’s direct reports.

The role will require a confident, career PA who shows strong initiative in your role.

**Key responsibilities**:

- Extensive diary management
- Arranging meetings
- Inter-business liaison; managing relationships with internal stakeholders and external commercial suppliers or clients; a good ambassador for the department.
- Booking meeting rooms and arranging catering for meetings
- Point of contact for clients and guests visiting the office for meetings
- Managing holiday and leave system for the team
- Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
- Submitting expenses for the team
- Finance support for the team; setting up suppliers, raising PO numbers, processing invoices, keeping a record of all payments on a budget tracker
- Supporting senior team with arranging meetings
- Booking nationwide and international travel and accommodation
- Preparing itineraries for business trips
- Working with team of Commercial PAs to ensure Commercial Leadership Team are aligned
- Providing holiday cover to other Commercial PAs
- Supporting with events
- Sourcing external venues for meetings
- Supporting Directors with their wider industry responsibilities

**To be considered for this opportunity you will need to demonstrate the Minimum role criteria**:

- Must have detailed PA experience from a previous role, having managed multiple busy diaries at a senior level
- Must be confident with Microsoft Office/ Google Workspace apps including Powerpoint and Slides
- Must have extremely strong and thorough writing communication skills
- Must have prior experience of senior stakeholder engagement at all levels

**The Key role criteria is as follows**:

- It would be beneficial if you have an interest in media/advertising
- You will ideally have a proven ability to prioritise accordingly to occasionally conflicting needs
- Confident communicator with strong written and oral skills; good eye for detail
- Confident and comfortable with managing highly confidential information
- Demonstrates ability to operate well within a team
- Flexible and creative approach to problem solving - anticipating potential future issues
- Proactive self starter with initiative who has the skill and the confidence to make appropriate decisions
- Enthusiastic, energetic & efficient
- Able to build strong relationships with people across the business and all levels of seniority
- Sound administrative skills including meeting organisation and diary management

A leader of flexible working in media and entertainment. ITV's Smart Working enables us all to do brilliant work. It's about agreeing how we work together to deliver our More than TV strategy.

We reach millions of people everyday, that’s why having diverse talents and being an organisation where colleagues feel included is crucial to us. We have various networks who celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do.

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