Payables Processing Assistant

4 weeks ago


Haywards Heath, United Kingdom Collinson Full time

Please note the role is hybrid with two days in Haywards Heath office.

Collinson is a global loyalty and benefits company.

We use our expertise and products to craft customer experiences which enable some of the world’s best known brands to acquire, engage and retain the most demanding and choice-rich customers. In particular, our unique expertise and insight into high earning, frequent travellers allows us to create products and solutions for our clients that inspire greater customer engagement to drive more profitable relationships, enrich their travel experiences, protect what matters and assist in in times of need.

While specialising in Financial Services, Travel and Retail, we also support clients in multiple sectors. We have worked with over 90 airlines, 20 hotel groups and more than 600 financial institutions and banks, with clients including Accor Hotels, Air France KLM, American Express, British Airways, Cathay Pacific, Diners Club, Mandarin Oriental, Mastercard, Radisson Hotel Group, Sephora, Visa and Vhi.

We take our 30 years’ experience working with these kinds of household names in over 170 countries, and help our clients to deliver the smarter experiences it takes to differentiate their propositions, and help them win deeper devotion with their customers.

Collinson is a privately-owned entrepreneurial business with 2,000 passionate people working in 17 locations worldwide. Our solutions include Priority Pass, the world’s best known airport experiences programme, while we are also the trusted partner behind many of the leading financial services, airline and hotel brand’s reward programmes and loyalty initiatives.

**What does a Payables Processing Assistant do at Collinson do?**

The Purchase Processing Assistant will take responsibility for processing purchase invoices across all divisions of Collinson Group. Ensuring correct records are maintained, which will satisfy the external auditors and ensure all suppliers are paid in a prompt manner.

**Key responsibilities**
- Data entry of purchase invoices & credit notes.
- Checking and submitting employee expense forms.
- Ensure all invoices are authorised and posted in time to meet the management accounts deadline.
- Create payment runs.
- Assist with payment queries.
- Provide proof of payments/remittances as required.
- Produce manual cheques when required and immediately post on the system.
- Reconcile supplier statements on a monthly basis ensuring copy invoices are requested and received where necessary.
- Post direct debits/payments that have been made from our bank account into the finance system.
- Any other task that may reasonably be requested by the wider finance team/Supervisor.

**Knowledge and Skills required**
- Data entry experience - ideal but not required.
- Familiarity with Microsoft Dynamics, Access Dimensions or Maconomy - a bonus but not a must.
- Ability to use Excel - preferred but not a must.
- Ability to work as part of a team, but also capable of working on own initiative.
- Attention to detail.
- Ability to accurately complete tasks while meeting key deadlines.
- Problem solving skills.

**Salary**: £22,000-£26,000, DOE.



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