Document Controller

3 days ago

Northumberland, United Kingdom Gallifordtry Full time

Our Document Controller will provide a support service to our project teams by ensuring that project design information / documentation / forms / snagging and defects is captured and stored in a methodical manner within Viewpoint for Projects (Our Common Data Environment (CDE) and Viewpoint Field View for ease of retrieval by site teams.

**Key Responsibilities**:

- Support the design team ensuring all design information is controlled and maintained in a methodical manner and issued within set time scales.
- Ensure company and project information management protocols and procedures are followed (including but not limited to the IMP and BEP).
- Be communication liaison for the design and site teams including key documentation and handover information.
- Build effective working relationships with all members of the site team, up to and including Director level.
- Support the Viewpoint Champion for the project team.
- Support the relevant Teams with the workflow process, RDD, RFI, Change Control and linking information to virtual containers within our CDE.
- Manage the CDE i.e. creating internal and external document containers with CDE template or inviting and revoking internal and external users.
- Manage registers and audit site records regularly to ensure compliance with our BMS processes and procedures.
- Generate and issue reports to internal/external parties when required.
- Support / Manage Field View for the project teams with uploading and calibrating drawings, inviting members, package creation, creating form distribution and on-going best practice management of the data with regular audits / reporting.

**In Return**:
In return we offer an opportunity to work on some of the UKs most exciting construction projects, in a fast-paced environment where each day brings new challenges. On offer is
- A competitive salary and benefits package
- Contributory pension,
- Private healthcare and EAP
- 28 days holiday plus bank holidays and option to buy more when needed
- An enviable dedicated L&D function where personal development is actively encouraged
- We will always consider flexible working hours and arrangements

**Experience and Qualifications**:

- Fully conversant with the Microsoft suite of packages i.e. Outlook, Word, Excel, PowerPoint, and other desktop publishing software packages.
- Knowledge and experience of using Viewpoint for Projects is essential.
- Knowledge and experience of using Viewpoint Field View is essential.
- Relevant degree and/or experience of working in information management or related field.
- Knowledge and/or experience of the Document Control Process at operational level.
- Willingness to undertake relevant professional qualifications.
- Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
- Able to demonstrate alignment and work in line with the Galliford Try values - Excellence, Passion, Integrity and Collaboration.
- Excellent verbal and written communication skills.
- A highly organised approach to work.
- Excellent attention to detail and commitment to accuracy.
- The ability to effectively and proactively co-ordinate multiple activities under pressure.
- Excellent communication skills with the ability to work and communicate with all members of the site team and the wider team if required.
- The ability to prioritise workloads to meet deadlines.
- Aptitude to learn new software and technology tools quickly.

**About us**:
Galliford Try is one of the UK’s most formidable construction businesses with a vision to be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in. Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

As one of the UK’s top principal contractors you’ll have the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

**Construction Division**:
As a major UK contractor our Construction Division has a diversified workload in the public, regulated and private sectors. The Division boasts a strong reputation for providing whole-life solutions, high standards of project delivery, and

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