Administrative Assistant

5 months ago

Nottingham, United Kingdom L.E.A.D Academy Trust Full time

This role will provide pro-active and timely support including administrative services to the Operations and Governance teams within L.E.A.D. Academy Trust, whilst ensuring compliance with any relevant processes.

The role will assist all areas of the Operations and Governance functions along with providing support to the Central Finance team. This will involve understanding a number of different processes and systems to ensure that accurate and timely support is provided.

At L.E.A.D we have a strong vision and four core principles, to lead, empower, achieve and drive. These principles underpin the day to day culture for support to our academies.

**Key duties and responsibilities**
- Provide timely and accurate administrative support to the Operations and Governance functions within the Trust
- Uses previous knowledge and expertise gained within the role to ensure compliance with all company policies and procedures
- Provides diary management as required
- Ensure printing and stationery resources are well stocked and produce purchase orders as required for repeat orders
- Arranges meetings as required including any room bookings, refreshments and IT requirements
- Takes minutes at meetings as required.
- Provide query management to the academies using the Trust systems
- Support the Operations team with any tasks as required in the annual budgeting processes
- Under direction raise purchase orders, requisitions and inputting of goods received notes and inputting of invoices.
- Provides project support as required for any Trust projects
- Under the direction of the Head of Operations and Head of Governance, will be responsible for support to external and internal audits including collation and checks of financial information, gathering required data and information from Academies.
- Maintain the Trust’s health and safety risk matrix including collating information.
- Support the annual health and safety audit process including collating information and the production of reports for distribution to academies following the audit visit by the Health and Safety Business Partner.
- Liaise with academies to ensure that audit action plans relating to health and safety and estates are uploaded onto Sharepoint and updated as actions are completed.
- Provide support in developing and updating relevant policies for both academies and the central trust.
- Support the Operations Team in developing and updating risk assessment templates.
- Maintain the Operations area of Sharepoint to ensure there is a clear structure and all documents/information is relevant and up to date.
- Support the Estates Development Manager in monitoring the School Capital Allocation Funding and associated projects, including updating the contract monitoring forms, collation of tender returns and production and distribution of project notification forms to academies and the Head of Operations.
- Liaise with academies to arrange appointments for contractor visits for centralised maintenance contracts and for information gathering prior to tender submissions.

**Key requirements**
- Relevant Business Administration qualification or equivalent work experience - essential.
- Hold a driving licence and have access to own vehicle - desireable.
- Experience of managing data systems for reporting to management and other stakeholders - essential
- Able to use all MS Office programs particularly Word, Excel, Outlook and PowerPoint and be familiar with other bespoke databases - essential.

**Closing date: midday 11th February.**

**Job Types**: Full-time, Permanent

**Salary**: £23,500.00-£25,545.00 per year

**Benefits**:

- Employee discount
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to Relocate:

- Nottingham: Relocate before starting work (required)

Work Location: Hybrid remote in Nottingham

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