Legal Secretary
2 weeks ago
Job Introduction
DAC Beachcroft are recruiting an experienced Legal Secretary to join our Professional & Commercial Risk team in Edinburgh on a hybrid basis.
The main purpose of this role is to provide an excellent standard of secretarial support to fee earners across the specified practice.
The hours for this vacancy are 9:00-17:00.
We are looking for an enthusiastic and driven individual who wants to embrace all that the role has to offer and seize the opportunity to work with like minded people.
Main Responsibilities
- Ability to deal with court forms and documents and knowledge of Scottish Court Procedure in both Sheriff Court and Court of Session Practice is key to this role
- Assist with departmental billing processes and look to develop ways of improving invoice delivery
- Take ownership of billing and account queries and work with fee earners and support teams to resolve these
- Take ownership of debt collection where required on behalf of the team
- Prepare and create client reports and documents for fee earners
- Use of sharefile and dropbox for the safe exchange of client information is essential
- Create new case files as appropriate and support the paperlight DACB message
- Filing correspondence and relevant documentation retained in client files/case management systems
- Respond to client queries on a day to day basis, drafting responses for fee earner review
- Photocopying and scanning as and when required by the team
- Prepare paper and electronic bundles as required
- Maintain a level of individual knowledge required for the role using external and DACB learning platforms
- Manage fee earner diaries, booking day to day appointments and making travel arrangements
- Handle confidential information in line with the firms data security protocols
- Prepare correspondence and documents from digital dictation
- Assist in organising client events as and when required
- Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
- A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
- Previous experience within a legal environment is essential as is a minimum typing speed of 65 WPM
- Must have good IT skills, particularly in Microsoft packages and ability to use accounts package
- An excellent eye for detail with a concern for quality and accuracy
- A focused client service approach
- Team orientated and collaborative with a flexible, can do attitude
- Ability to communicate clearly and concisely orally and in writing
- Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently.
About The Company
We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.
We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK’s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-12 housebuilders.
We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the ‘Leading Individual' rankings.
Our successes have been recognised by the legal industry and the markets in which we operate. These accolades include two top prizes in the ‘Excellence in Business Development’ and ‘Excellence in Technology & Innovation’ categories of the 2020 Law Society Excellence Awards - the highest accolade for law firms in England & Wales. Our health sector team won the ‘Crisis Management Team of the Year’ award at the 2020 British Legal Awards for its support to the NHS at the onset of the COVID-19 pandemic, and our Cyber & Data Risk team received the ‘Business Development Innovation Award’ at the 2020 Legal Innovation Awards, as well as ‘Cyber Law Firm of the Year’ at the prestigious Insurance Insider Cyber Rankings Awards, for its market-leading suite of digital tools to help our clients prepare for and respond to cyber and data risk crises.
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