Administrative Officer

**Details**:
**Reference number**:

- 273046**Salary**:

- £23,571 - £26,442**Job grade**:

- Other**Contract type**:

- Fixed Term**Length of employment**:

- six months**Business area**:

- HES - Operations - This post is based at Fort George, Ardersier, Inverness**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Fort GeorgeAbout the job

**Job summary**:
Thank you for your interest in the post of Administrative Officer with Historic Environment Scotland, based at Fort George. This is a 6 month fixed term and pensionable appointment.

This post sits within the Planning & Reporting Team providing a support service to the Operations Directorate North teams including the Regional Technical Team, Conservation and Works Team and the Visitor & Community Teams.

**Job description**:
You will work as part of the Operations Directorate of Historic Environment Scotland based in the North Region. You will be part of the administrative support team based at Fort George. The team supports a variety of Estates staff of varying grades and at depots and sites across this area. The North Region includes several high-profile monuments in the care of Scottish Ministers including Urquhart Castle, Skara Brae and Fort George, as well as Orkney, the Western Isles and Shetland sites. The administrative support team at Fort George is composed of one Office Manager and three Administrative Officers, of which this post is one.

Key responsibilities, duties, and objectives

Responsibility for the processing and collation of various financial orders/goods received notes

Providing monitoring reports and support on a range of miscellaneous contract and finance related matters

Attend meetings and take minutes on a regular basis

Undertake general administrative duties including collation of data, organising accommodation and transport and the answering of general queries from both within and out with the organisation

Any other duties as requested by the Office Manager on an ad hoc basis

**Person specification**:
You will be assessed against these competencies during our selection process.

**_ Core Competencies:_**
- Delivering excellent Service - Demonstrating a commitment to quality services
- Teamwork - Contributing to and supporting working together
- Planning and Organising - Putting plans and resources in place to achieve results
- Communication - Communicating appropriately and clearly

Knowledge, skills, and experience

You will be required to demonstrate that you meet the requirements and qualifications below as part of the selection process.

**_Essential requirements:_**
- A working knowledge of Microsoft Office software package, particularly Word and Excel
- Knowledge of Finance software similar to Oracle used by Historic Environment Scotland
- Experience in recruitment administration
- Experience of minute taking
- Awareness of Health & Safety in an office environment

**_Desirable requirements:_**
- A basic understanding of the historic built environment

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Medical**:
**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- Telephone:
- 01667 460209Recruitment team :