Reception/admin

3 weeks ago


Portsmouth, United Kingdom wild recruitment Full time

**Nursery Receptionist/Administrator**

**£10.14**

**Full time - Monday - Friday 14:15 - 18:15 (20 hpw)**

**Start Date - Tuesday 24th January**

**Enhanced DBS required**

My client is seeking an experienced, methodical, and organised receptionist/administrator to join the team

You will have ownership of all reception & admin functions and support the nursery and responding to all nursery needs, ensuring work is completed on time and to the highest standards.

**Job Role**
- First point of contact for all enquiries
- Process staff holiday requests
- Process new staff starters and leavers
- Process new child starters and leavers
- Maintain change of attendance and payments
- HR paperwork
- Responsible for petty cash
- Printing for nursery rooms
- Carry out parent inductions and process paperwork
- Delete historic records according to legal time scales

**Administration duties**
- Ensure all communications are passed to the relevant parties
- Liaise with parents, other agencies and the Nursery Manager/Deputy Manager to obtain placement bookings.
- Maintain the attendance register
- Receipt incoming funds and pass to Finance Department
- Prepare and complete forms, data and returns by other agencies
- Take minutes of the Nursery Team Meeting. Type up minutes, supervision notes nd letters as required.
- Maintain an organised filing system
- To be responsible for liaising with parents concerning Nursery fees

**Reception**
- Manage incoming phone calls, answering or directing enquiries and/or taking meaningful messages, knowledgably and to the correct people.
- Ensure all visitors to the building report at reception and are not able to enter without the proper authorisation.
- Manage all the incoming and outgoing post. Arrange re-crediting of the franking machine as necessary and keep records of usage
- Maintaining sufficient supplies of stationary and consumables i.e. printed stationary, letterheads, compliment slips, photocopying paper etc.
- Refer any complaints to the Nursery Manager immediately.


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