Assistant Company Secretary

3 months ago

Slough, United Kingdom Reckitt Full time

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.

Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

**Legal**:
Step into the world of our Legal and Compliance Function and prepare to be challenged and stretched with a combination of impact, innovation, and excellence. Our Legal team is at the forefront of shaping the corporate landscape and redefining the boundaries of what is possible.

We go beyond the traditional realms of a legal and compliance function. Transforming ourselves into strategic partners who help drive business growth, mitigating risks, and championing ethical and sustainable practices. Every day, our team deliver on groundbreaking transactions and navigate complex regulatory landscapes that help our organisation make a positive societal impact.

Join us, and you'll be collaborating towards shared goals, solving complex challenges, and leaving an enduring legacy.

**About the role**:
The Company Secretariat provides a comprehensive company secretarial service to the Group, including servicing Group Board and Committee meetings, managing subsidiary company compliance and governance matters, delivering the Annual Report and Annual General Meeting, ensuring compliance with the principles of the Corporate Governance Code, Listing Rules, Companies Act and other Regulatory requirements. The team, which is headed by the General Counsel and Company Secretary, is currently made up of four fully or partly qualified Company Secretaries and a Team PA.

This is an exciting opportunity to join a FTSE 100 company, providing credible support to the Head of Secretariat in a challenging and varied environment.

**Your responsibilities**:
In summary, you'll:

- Responsible, with others in the Company Secretarial team, for providing appropriate company secretarial support for subsidiary entities and involvement with subsidiary projects in conjunction with Legal/ Tax/ Treasury functions, e.g. incorporations, dissolutions, group re-organisations/recapitalisations, share purchase agreements, POAs, Accounts approvals etc.
- Responsible for managing subsidiary governance policy and ensuring processes are followed/communicated in the business. Managing relationship with external provider for outsourced UK entity compliance.
- Responsible for Managing Group plc interim and final dividend process.
- Assistance on production of PLC Report & Accounts including responsibility for drafting sections of the Report.
- Liaison with Registrars on shareholder issues (shareholder correspondence, lost certificates, s808 and s793 register requests, statute barred funds, nil balance, and deceased holder letters etc).
- Assistance with AGM in conjunction with Corporate Communications, Investor Relations, and the Registrars, including Notice of Meeting preparation, drafting appropriate resolutions, logistics and planning etc.
- Ensuring compliance with the UK Listing Rules and Disclosure Guidance and Transparency Rules, including preparing and releasing relevant Stock Exchange announcements, and ensuring compliance with the Group’s governance and compliance processes.
- Managing compliance requirements of Market Abuse Regulation, including in relation to closed periods, insider lists and disclosure processes.
- Monitoring external developments in corporate governance landscape and ensuring compliance across the Group where necessary.
- Supporting on team projects and initiatives to improve governance, and internal processes.
- Working on ad hoc requests including annual Dow Jones Sustainability Index (DJSI) submission, data integrity projects.

**The experience we're looking for**:

- CGI qualified or Associate level.
- Experience working as part of a FTSE listed plc company secretariat.
- Working knowledge of UK Listing Rules, Companies Act, Corporate Governance Code, Market Abuse Regulation.
- Proficiency in Diligent Entities and Board portal software.
- Good knowledge of Word and Excel.
- Team player.
- Ability to work on own initiative - proactive approach, self-starter.
- Ability to communicate effectively at all levels.
- Methodical and organised with good attention to detail.
- Flexible with the ability to prioritise work from multiple sources and work well under pressure.
- Positive, can-do attitude.
- Reliable, conscientious and the ability to observe strict confidentiality.

**The skills for success**:
Integrity, Corporate Governance, Compliance Management, Solutions Focused, Excellent Communication Skills, Risk management, Teamwork, Fact-based Decision Making, Ability to manage and prioritise workload, Continuous Improvement Mindset, Process Optimisation.

**What we offer**:
With inclusion at the heart of everything we do, working alongside our four glob

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