Office Coordinator

3 weeks ago

Manchester, United Kingdom Tesla Full time

What to Expect
- We Offer:

- A dynamic and fast-paced environment where inclusion, learning and collaboration are key to success
- The chance to work with innovative technology, advanced tools and software
- Ongoing training and development to help you grow your skills and career
- A competitive compensation and benefits package
- A safe, clean and fun workplace

What You’ll Do
- Planning & Coordination
- Lead the planning, implementation, and follow up of all office tasks and projects
- Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans
- Coordinate planning and setup of recruitment assessment days, onboarding days and any special meetings with all involved stakeholders
- Identify local team’s needs for office tools, and provide appropriate support
- Take inventory and order supplies for office as necessary
- Coordinate with IT department on all office equipment

Operational Excellence & Processes
- Play an active role in achieving a consistent employee and visitor experience
- Serve as liaison to, and work cross-functionally with all UK & Ireland based team
- Provide general support to visitors
- Ensure office efficiency is maintained by carrying out continuous improvement of processes, tools and training
- Ensure the implementation of Tesla standards is met
- Manage the vehicle loaner fleet at the location

Office Experience
- Partner with all employees at your location to deliver an exceptional daily experience for our employees and visitors
- Coordinate office preparation, including meeting support
- Build relationships and manage daily communications related to office-based employees
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Maintain a safe, secure, and pleasant work environment
- Perform additional responsibilities as assigned to meet business needs

What You’ll Bring
- Experience working in a fast-paced operational role with demonstrated success driving change and improvements.
- Proven office management or administrative experience.
- Demonstrated ability to establish and maintain cooperative cross-functional relationships.
- Proven ability to drive operational excellence in a team environment.
- Self-starter who is goal-oriented, highly motivated and also able to follow instructions.
- Superior attention to detail.
- Technological fluency and ability to operate within internal business systems and MS Office with moderate skills in MS Excel.
- Highly proficient written and verbal communications skills.
- Strong desire to take initiative, eager to learn, result-oriented and creative thinker.
- Ability to work in a dynamic and fast paced environment, multitask and prioritize appropriately.
- Excellent organization and communication skills, both oral and written, and punctuality are essential.
- Willing to work flexible hours including weekends and holidays.
- Ability to organize tasks and processes, and to track findings and deliverables.
- Solid understanding of business processes.
- Experience working with vehicles is preferred.
- Enthusiastic and passionate about changes in the transportation industry.
- Held a UK driving license for 2 years and over
- Good level of English and local language, both oral and written

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