Admin Assistant
2 weeks ago
This is a part time, permanent position within Monday to Friday office hours, exact times to be negotiated. To work as part of a team to provide administrative support to ensure the effective running of the Trust’s main office and associated departments.
**KEY RESPONSIBILITIES**
- Reception
Ø Greet visitors both internal and external.
Ø Monitor signing in and out.
Ø Answering and dealing with calls; message taking/transferring.
Ø Opening and distributing daily post received.
Ø Monitor kiosk ipads using visitor, gardeners and maintenance apps.
Ø Providing general assistance as may be required.
- General duties:
Ø Assist with Hall and Barn lettings.
Ø Arranging meetings and looking after meeting room bookings.
Ø Clerical tasks; typing, photocopying and filing of documents.
Ø Support managers with ad hoc tasks.
Ø Assisting with archiving; scanning, shredding and storage.
Ø Monitor stationery and ink levels and re-order when necessary.
Ø Complete purchase orders across the organisation.
Ø HR Admin support such as; Driver checks, DBS checks, assisting with recruitment.
Ø Assisting department managers with the monitoring of staff training.
Ø Look after the mobile phones and sum up card readers.
Ø Support staff with basic IT issues.
Ø Undertake any other general tasks as may be required.
**PERSON SPECIFICATION**
The successful applicant will require:
Ø Office admin experience.
Ø Good communication skills including a professional telephone manner
Ø Interpersonal skills to liaise with staff and service users at all levels.
Ø Be well organised with an attention to detail.
Ø Competent using IT with general knowledge of Microsoft Office; in particular Word, Excel and Outlook.
Ø An ability to work well with a small ‘close knit’ team.
Ø Have a ‘can do’ attitude and approach.
Ø Carry out tasks in a timely and efficient manner with the ability to prioritise and manage own workload.
The successful applicant will report to the Finance & General Manager.
We are Scotts Project Trust, based on the outskirts of Tonbridge, and are a charity supporting people with learning disabilities
Closing Date: 17th October 2023
**Job Types**: Permanent, Part-time
Part-time hours: 15 per week
**Salary**: £11.00 per hour
Expected hours: 25 per week
**Benefits**:
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
COVID-19 considerations:
As required in accordance with our infection control.
Application question(s):
- Summarise why you should be considered for this role?
- Why do you want to work at The Scotts Project Trust?
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 22/10/2023
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