Admin Assistant

2 weeks ago


Tonbridge, United Kingdom Scotts Project Trust Full time

This is a part time, permanent position within Monday to Friday office hours, exact times to be negotiated. To work as part of a team to provide administrative support to ensure the effective running of the Trust’s main office and associated departments.

**KEY RESPONSIBILITIES**
- Reception

Ø Greet visitors both internal and external.

Ø Monitor signing in and out.

Ø Answering and dealing with calls; message taking/transferring.

Ø Opening and distributing daily post received.

Ø Monitor kiosk ipads using visitor, gardeners and maintenance apps.

Ø Providing general assistance as may be required.
- General duties:
Ø Assist with Hall and Barn lettings.

Ø Arranging meetings and looking after meeting room bookings.

Ø Clerical tasks; typing, photocopying and filing of documents.

Ø Support managers with ad hoc tasks.

Ø Assisting with archiving; scanning, shredding and storage.

Ø Monitor stationery and ink levels and re-order when necessary.

Ø Complete purchase orders across the organisation.

Ø HR Admin support such as; Driver checks, DBS checks, assisting with recruitment.

Ø Assisting department managers with the monitoring of staff training.

Ø Look after the mobile phones and sum up card readers.

Ø Support staff with basic IT issues.

Ø Undertake any other general tasks as may be required.

**PERSON SPECIFICATION**

The successful applicant will require:
Ø Office admin experience.

Ø Good communication skills including a professional telephone manner

Ø Interpersonal skills to liaise with staff and service users at all levels.

Ø Be well organised with an attention to detail.

Ø Competent using IT with general knowledge of Microsoft Office; in particular Word, Excel and Outlook.

Ø An ability to work well with a small ‘close knit’ team.

Ø Have a ‘can do’ attitude and approach.

Ø Carry out tasks in a timely and efficient manner with the ability to prioritise and manage own workload.

The successful applicant will report to the Finance & General Manager.

We are Scotts Project Trust, based on the outskirts of Tonbridge, and are a charity supporting people with learning disabilities

Closing Date: 17th October 2023

**Job Types**: Permanent, Part-time
Part-time hours: 15 per week

**Salary**: £11.00 per hour

Expected hours: 25 per week

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

COVID-19 considerations:
As required in accordance with our infection control.

Application question(s):

- Summarise why you should be considered for this role?
- Why do you want to work at The Scotts Project Trust?

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 22/10/2023


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