Executive Assistant to Mayor

4 weeks ago

London, United Kingdom Adecco UK Full time

**Deputy Head of Mayor's Office and Executive Assistant to Mayor**

**Service Area**: Mayor's Office

**Pay Rate**: £26.03

**Location**: Stratford

The Deputy Head of the Mayor's office and Executive Assistant to the Mayor is a vital role within the council supporting the Mayor and Cabinet so that they can undertake their executive and civic functions effectively. The role will involve:

- Working with mínimal supervision to provide an excellent diary management and executive PA support service to the Mayor.
- Deputising for and supporting the Head of Mayor Office in the provision of an excellent office and administration function to the Mayor.
- Maintaining good relationships with the Chief Executive, Members, Corporate Directors, officers within the Council, stakeholders and partnership bodies to support the Mayor.

Job Context
- The post holder reports to the Head of Mayor's Office.
- The post holder will be enthusiastic, committed and keen to make a difference to the lives of the local residents
- Be politically astute and understand the appropriate connections between elected politicians and officials;
- Have an appreciation of the mayoral model and the importance of governing with the highest ethical standards;
- The post holder has line management responsibilities for 3-5 members of staff.

Key tasks and accountability's are intended to be a guide to the range and level of work expected of the post holder. This is not an exhaustive list of all tasks that may fall to the post holder and employees will be expected to carry out such other reasonable duties which may be required from time to time.

To be responsible for maintaining a complex schedule and electronic diary accurately, making informed judgements based on understanding competing demands, and prioritising appointments appropriately. To include:

- Responding to meeting requests for the Mayor and liaising with officers of the council and members of external organisations over meeting, visit and event arrangements.
- Commissioning briefings for the Mayor and chasing as needed.
- Making travel and accommodation arrangements as required.
- Booking meeting rooms and refreshments as required.
- Overall responsibility for collating and replying to invitations appropriately and in a timely manner, seeking advice from the Mayor, Office Manager and other Council Officers as needed.
- Overall responsibility for arranging, providing papers and agenda for and following up weekly Mayor's Diary Management meeting.
- Providing welcome and hospitality for all visitors, internal and external, for the Mayor.
- Ensuring all information is recorded in the diary and is easily accessible to the Mayor and colleagues within the Mayor's Office as needed.
- Ensuring gifts and hospitality are recorded and declared in a timely manner.
- To provide a telephone answering service on behalf of the Mayor dealing with a wide range of calls from residents to high profile VIPs and to provide a professional and knowledgeable service to all telephone callers, ensuring that the reputation of the Mayor and the Council is maintained at a high level.
- To assist the Mayor in ensuring she is fully prepared and briefed for meetings, including the collation of briefing materials, reports and any other documentation required ensuring that the content is relevant and accurate and style and layout is appropriate. To manage a bring forward filing system to ensure the Mayor and the Mayor's Office can work effectively.
- To have the ability to function in a highly pressured environment, with competing demands and a significant workload, with the ability to prioritise and ensure a professional and high level of service to the Mayor is maintained at all times.
- To build, develop and maintain good working relationships with very senior people in a wide variety of organisations and to be able to deal with sensitive and difficult matters
- To manage incoming and outgoing correspondence, including casework, managing a timely and effective service which promotes the reputation of the Council as efficient and responsive to resident's needs.
- To lead, develop and maintain systems to ensure effective and efficient management of the Mayor's
- To lead the co-ordination of and provide comprehensive management information and briefings on the performance of the Council in relation to the Cabinet Accountability Model.
- To demonstrate tact and diplomacy when dealing with people at all levels
- To implement and maintain electronic and other systems and databases to maximise effectiveness.
- To work independently with the ability to use own initiative and work flexibly.
- To line manage, appraise and develop staff accountable to improve performance and ensure the Mayor's Office objectives are met. To line manage other support staff or temporary staff as required

**A full job description can be provided upon request.**

Adecco acts as an employment agency for permanent recruitment and an employment busine

  • Deputy Head of Mayor's Office

    1 month ago

    London, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Interim Deputy Head of Mayor's Office & Executive Assistant/Admin/PA** **Reference no: Newham RQ876303** **Pay Rate: £27.12 per hour PAYE** **This opening assignment is for 3-4 months** **Proven minute taking skills and experience are essential for this role.** **The post holder will be required to work some evenings,...

  • Head of Mayors Office

    1 month ago

    London, United Kingdom Aatom Recruitment Full time

    Overall Purpose of Job The Head of the Mayor's office is a vital role within the council leading and managing the support team for the Mayor and Cabinet so that they can undertake their executive and civic functions. The role will involve: ⦁ Responsibility for ensuring the smooth running of the Mayor and Cabinet's day to day business, including Mayoral...

  • Head of Mayors Office

    1 month ago

    London, United Kingdom Aatom Recruitment Full time

    Overall Purpose of Job The Head of the Mayor’s office is a vital role within the council leading and managing the support team for the Mayor and Cabinet so that they can undertake their executive and civic functions. The role will involve: ⦁ Responsibility for ensuring the smooth running of the Mayor and Cabinet’s day to day business, including...

  • Head of Mayors Office

    1 month ago

    London, United Kingdom Business Smart Solutions Full time

    **Rate**:£500 per day (umbrella) **Term**: Until 17/05/2024 initially **Hours per week**:36 **Location**: LB Newham - 3 days per week in the office This is an exciting opportunity to be a senior leader in the office of Mayor Rokhsana Fiaz OBE. This role will lead and manage all core support functions for the Mayor and be part of an exciting programme to...

  • The Mayor’s strategy for equality, diversity and inclusion

    1 month ago

    London, United Kingdom London Gov Full time

    The Mayor’s strategy for equality, diversity and inclusion About the Mayor’s Equality, Diversity and Inclusion Strategy The Mayor’s Equality, Diversity and Inclusion Strategy sets out how he will work to create a fairer, more equal, integrated city where all people feel welcome and able to fulfil their potential. In November 2022 the Mayor published...

  • Contract Management Executive

    1 month ago

    London, United Kingdom Aatom Recruitment Full time

    Working on behalf of a Local Authority, Aatom Recruitment has a new opportunity for a Head of Chief Executive’s Office on a 3 months contract with a possibility of extension. To provide strategic support to the Chief Executive and senior leaders providing advice and counsel to ensure the effective and efficient discharge of their functions, and the...

  • Executive Support Assistant

    4 weeks ago

    London, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Interim Executive Support Assistant** **Reference no: Hackney RQ854546** **Pay rate £20.06 per hour PAYE** **This opening assignment is for 3 months** To provide reliable, confidential and proactive administrative support to Directors including: extensive diary and inbox management; taking accurate meeting notes; acting...

  • Assistant Civic Officer Rbkc606616

    4 weeks ago

    London, United Kingdom London Tri-Borough Councils Full time

    **Job Summary**: **Salary range**: £29,364 - £33,510 pro rata per annum (actual salary £17,618 - £20,106 per annum) **Work location**:London **Hours per week**: 21.6 **Contract type**: Permanent **Closing date**: 12th February 2023 **About Us**: **Help us be the best local authority in the country** The Mayor’s Office here at Kensington & Chelsea is...

  • Public Sector Executive

    7 days ago

    London, United Kingdom Your Full time

    We’re proud of Lewisham’s diversity and our distinct and dynamic communities. A borough of sanctuary, we have a history of welcoming migrants and refugees, which reflects our values of fairness, equality and putting our residents at the heart of everything we do. Our Executive Director will work closely with our new directly elected mayor, chief...

  • Chief Executive

    2 weeks ago

    London, United Kingdom New Start Full time

    We’re proud of Lewisham’s diversity and our distinct and dynamic communities. A borough of sanctuary, we have a history of welcoming migrants and refugees, which reflects our values of fairness, equality and putting our residents at the heart of everything we do. Our Executive Director will work closely with our new directly elected mayor, chief...

  • Head of Chief Executive’s Office

    1 month ago

    London, United Kingdom Aatom Recruitment Full time

    Working on behalf of a Local Authority, Aatom Recruitment has a new opportunity for a Head of Chief Executive’s Office on a 3 months contract with a possibility of extension. Overall Purpose of Job To provide strategic support to the Chief Executive and senior leaders providing advice and counsel to ensure the effective and efficient discharge of...

  • Executive Assistant

    1 month ago

    London, United Kingdom Osborn Executive Recruitment Full time

    **Title**:Executive Assistant - West End **Salary**:£40-48K, flexible working, benefits - We are looking for an Executive Assistant with experience of working in both the commercial real estate and not-for-profit sectors to provide high-quality administrativeand clerical assistance to the Chairman and other high-level executives. The rolerequires strong...

  • Jobs and Skills: governance and partners

    1 month ago

    London, United Kingdom London Gov Full time

    Jobs and Skills: governance and partners About Jobs and Skills governance The Mayor has putgovernance arrangements in place to drivehisSkills for Londoners Strategy . These arrangements will help toimplementand deliverhis skills and employment programmes, including adult education in London. Theseincludeall the decision-making bodies that advise the Mayor...

  • Head of Strategy

    4 weeks ago

    London, United Kingdom Greater London Authority Full time

    **Key information**: **Salary**:£76,073**Contract type**:Permanent**Reference**:041625**Application closing date**:Mon, 13/03/2023 - 00:00**Head of Strategy & Relationships**: **ead of Strategy & Relationships** **Job reference number**: 041625 **Contract type**: Permanent **Closing date**: Monday 13th March 2023 at 23:59 **Interview Date**: To be...

  • Chief Legal Officer

    4 days ago

    London, United Kingdom Tile Hill Executive Recruitment Full time

    Named as the most innovative area in the North, we are at the cusp of transformation, having delivered significant regeneration and commercial successes, and paving the way for an even brighter and successful future ahead. While being adorned with historical sites from cultural icons to industrial marvels, Tees Valley is equally a place of reinvention and...

  • Accounts Manager

    17 hours ago

    London, United Kingdom London Gov Full time

    The Mayor’s Office for Policing and Crime (MOPAC) is the organisation through which the Mayor of London exercises his role as the Police and Crime Commissioner for London and is led by the Deputy Mayor for Policing and Crime. MOPAC undertakes a broad range of statutory duties and works closely with the Mayor of London, Deputy Mayor and Metropolitan Police...

  • Senior Development Operations

    5 days ago

    London, United Kingdom Greater London Authority Full time

    Resources The Resources Directorate provides corporate support to the Mayor and the Assembly and is responsible for the following functions: finance, legal, procurement, internal audit, technology group (TG) and facilities management (FM). The Directorates Executive Director also acts as the Authoritys chief finance officer and manages the Authoritys shared...

  • Executive Support Manager

    3 weeks ago

    London, United Kingdom CRA GROUP LIMITED Full time

    3-4 months contract with a Southeast London based Local AuthorityJob Summary:·         Provide efficient, modern and appropriate administrative support to the Council’s Senio Leadership Team, through direct support to an Executive Director and through line management of two Executive Support Officers.·         Act as trusted a partner and...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Executive Assistant

    4 weeks ago

    London, United Kingdom Anderson Hoare Limited Full time

    We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position. As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc...