Trainee Property Coordinator

The role of Trainee Property Coordinator is a key support role to the Group Facilities Manager at Countrywide House, and our portfolio of branches and offices nationwide.
The role requires a flexible individual to ensure all aspects of the role are completed efficiently to a consistently high standard. Good administration and multi-tasking skills required with a good understanding of IT.You will have good communication skillsand have a pro-active approach to work.The Help-desk is the first point of contact for all reactive building works, taking details from building occupiers, issuing instructions to contractors, tracking jobs to ensure work is completed in a timely and efficientmanner and that invoices are checked and paid promptly.
**Responsibilities of a Trainee Property Coordinator**:

- Taking telephone calls detailing emergency and reactive building works and opening a job on a Property Management software programme.
- Issuing instructions to contractors, monitoring progress of works, ensuring works are completed in a timely and efficient manner and closing job when works are complete.
- Provide administrational support to a Building Contracts Manager.
- Checking invoices and processing for payment.
- Addressing invoice queries with contractors and suppliers.
- Recording and updating all job details on Property Management Database
- Assisting the Group Fire Health & Safety to monitor and review compliance to statutory requirements throughout the Group’s Estates.
- Assist in the data collection of planned preventative maintenance including Asbestos Management, Electrical Safety, Gas Safety and Fire Safety.
- Electronically file service certificates and update spread sheet.
- Day to day filing and up keep of files

**Skills & Experience Required by a Trainee Property Coordinator**:

- Ideally you will have excellent written and verbal communication skills
- Ability to liaise confidently at all levels
- Strong PC skills with the ability to produce professional documents and update/ amend Excel spreadsheets.
- You should be extremely organised, able to multi task and prioritise workload as required.
- Team player - you will have the ability to fit in with a small team and help colleagues as work load dictates

**About Us**:
**Connells Group** is one of the largest and most successful estate agency and property services providers in the UK and as of March 2021 also encompasses Countrywide.Founded in 1936 and with a network of over 1,200 branches nationwide, the Groupcombines residential sales and lettings expertise with a range of consumer and corporate services including new homes, mortgage services, conveyancing, EPC provision, surveying, corporate lettings, asset management, land & planning, LPA receivers and auctions.