Accounts and Administrative Assistant

2 weeks ago


Coventry, United Kingdom CCS Technology Ltd Full time

CCS Technology provides specialist control system design, software and manufacture for industrial machinery. Our Head office is based in a 19th Century school house, in the village of Wolston on the outskirts of Coventry which is where this role will be based. The role we are currently recruiting for is an Accounts and Administrative Assistant.

**Key objectives**
- To maintain the purchase ledger.
- Provide cover for the sales ledger as and when required.
- Process cash expenses.
- Process company credit card transactions.
- Administrative duties.

**Main responsibilities**
- **Purchase ledger**_
- Coding and posting invoices/credit notes.
- Scanning and filing invoices.
- Reconciling supplier accounts to ensure they match their respective supplier accounts including liaising with suppliers for missing invoices/credit notes.
- **Sales ledger**_
- Providing cover for raising sales invoices and occasionally asking customers for payment dates when our Accounts & Payroll Assistant is not working.
- **Cash expenses**_
- Ensuring all cash expenses have been authorised by line managers.
- Entering onto Sage 50 and submit to our Accounts & Payroll Assistant for payment processing.
- **Company credit cards**_
- Sending out company credit card statement to employees.
- Ensuring all transactions on employee completed forms have receipts and are authorised by line managers.
- Entering the transactions onto Sage 50 and reconciling against the relevant monthly payment.
- **Administrative duties**_
- Booking and amending hotels.
- Flight and car hire booking for projects.
- Booking company car vehicle servicing at Wolston.
- Opening new projects with standardised forms and updating the sales intake spreadsheet.
- ISO checking and printing of policies once a quarter.
- Printing reports for monthly project expenditure.
- Combining hours from individual employee timesheets to the master hours spreadsheet.
- Maintaining the holiday spreadsheet.
- Managing and allocating company workwear.
- Ad hoc miscellaneous admin tasks.

**Person Specification**
- Previous experience in accounts is desirable but not necessary as training can be provided.
- Previous experience using Sage 50 would be advantageous.
- Good level of Excel experience.
- Ability to work proactively and efficiently.

**Role details**
- We are happy to be flexible with agreeing a defined working pattern. The working hours can be between 20-25 hours per week and can be arranged between 8:30am to 5pm Monday to Thursday and 8:30am to 2:30pm on Friday. For example, that could be 20 hours between 10am to 2pm Monday to Friday or 25 hours across 5 days. The minimum number of working days required is 3. Please note that any hours in excess of 6 hours per day would require an unpaid break.
- Annual holidays are 23 days (pro rata for part time workers) plus bank holidays.
- Salary is between £22,500 and £25,000 (pro rata for part time workers) depending on skills and experience.

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: £22,500.00-£25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Work Location: In person



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