Clinical Admin Support

4 weeks ago


NewarkonTrent, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

The post holder will provide a high level, efficient, comprehensive and confidential admin support service to Mid-Notts Mental Health within Adult Mental Health in Newark..

The role requires an experienced individual who has a flexible approach to work and the ability to prioritise and work on their own initiative. This will include maintaining patient related records/databases making appointments and preparing correspondence.

To work as part of a local administrative team. Provide cover in the absence of colleagues and where service demands, this may include cover at other sites.

To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and photocopying, collating of documents and electronic filing as well as general administration support services.

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you

TeamNottsHC

To carry out all aspects of clerical and administrative support.

Maintain health care records including computerised systems and
databases.

Reception duties including monitoring patients & visitor attendance,
dealing with telephone enquiries and incoming mail.

To receive and make internal and external telephone calls from staff,
service users / patients, members of the public and external agencies
ensuring that messages received are appropriately signposted and
actioned.

Type correspondence, as required.

Co-ordinating healthcare appointments for patients.

Word process correspondence including letters, memos and typing
reports.

May be required to take notes/minutes at team meetings.

Filing and photocopying, scan and attaching documents.

To implement and maintain adequate filing and follow up systems.

Transfer of individual and bulk files for archiving between locations
Input clinical data and maintain.

Identify health and safety practices that are appropriate to self and
others.

To participate in appropriate training courses and updates in accordance
with mandatory requirements and undertake a personal development
plan My Annual Review’.

Working as a team to provide cover for sickness and annual leave, as
and when required.

To undertake any other duties that would be a reasonable expectation of the role.



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