Administrator

3 weeks ago


Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

To provide courteous, responsive and effective administrative and
clerical support to the Estates & Facilities management team within the
University Hospitals of Leicester NHS Trust. To work efficiently and
accurately within a designated area.

Provide administrative support within the Estates & Facilities Management Team.

Provide administrative support for meetings and committees associated with the Estates & Facilities Management Team.

To be responsible for booking meetings and organising room bookings for the Estates & Facilities Team.

To be a point of contact in dealing with queries for the Estates & Facilities Team.

To manage and implement audits and data collection as necessary to meet Trust governance requirements and provide reports as required.

To promote an effective and efficient service of administration.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

**About the University Hospitals of Leicester NHS Trust**: (leicestershospitals.nhs.uk)

KEY RESULT AREAS

CLERICAL / ADMINISTRATIVE DUTIES

To set up meetings for members of the Estates & Facilities Management Team in an efficient, accurate and timely manner. Includes booking meeting rooms and issuing Outlook diary invitations.

To collate and distribute papers for meetings and record apologies on behalf of the Team

To attend meetings and assist with the drafting action logs for meetings chaired by members of the Estates & Facilities management team.

To perform clerical/administrative duties, including photocopying, scanning documents and distributing post to the team.

To assist with the maintenance and updating of Estates & Facilities Management Team diaries.

To undertake copy typing for the team and assist with some formatting and updating of documents in Word, Powerpoint and Excel.

To assist with effective storage of Estates & Facilities Team documents, including outputs from meetings, on a shared drive and maintenance of records (including annual leave

SECRETARIAL SUPPORT

To organise and attend meetings as required by the Estates & Facilities Management Team, to take notes and to prepare minutes and agendas.

To undertake such other tasks that may be specific in nature to the Estates & Facilities Management Team within the requirements of the grade.

To ensure all documentation sent on behalf of the team is delivered in a standardised way

Appropriate consideration must be applied when working with and sending out sensitive and confidential information.


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