Medical Secretary

This is an exciting opportunity for a Band 4 Medical Secretary to join the Carmarthenshire Community Drug & Alcohol Team within the Mental Health & Learning Disabilities Directorate. We are seeking to recruit an enthusiastic and reliable member of staff to work 37.5 hours per week on a permanent basis.

Applicants are encouraged and more than welcome to contact the vacancy manager for an informal discussion regarding this post.

The post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, operate a patient administration system (WPAS) and Care Partner. The post holder will also be responsible for co-ordinating prescribing clinics, which includes the processing of prescriptions using Vision. They will also be required to process referrals, maintain accurate databases and spreadsheets and also be familiar with digital dictation (TPro). Experience of Microsoft Word, Excel and E-Mail is essential. They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. They will be required to mentor and support other members of the admin team and provide cover when needed. The post holder will need to be flexible and may need to support other Medical Secretaries within the service and also provide reception cover as/when required. They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills. A well-proven ability to operate within strict boundaries of confidentiality is essential.

This post holder will be required to work flexibly across two bases within Carmarthenshire (Carmarthen and Llanelli).

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
**Four main hospitals**: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
**Seven community hospitals**: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 29/03/23