Executive Assistant

4 weeks ago


Rochester, United Kingdom Caddy Group Construction Full time

**Currently looking for Executive Assistant for a 3-4 month contract.**

**MAIN DUTIES**
- Welcoming visitors
- Receive and screen phone calls
- Manage the director's agenda
- Receive, enter and dispatch mail
- Manage the supply of office supplies
- Organize travel for the Service Manager and his/her teams (reservations for transportation tickets, hotels and vehicle rentals)
- Organize internal or external meetings (list of participants, agenda, etc.)
- Be the support person for the entire department in the administrative management of personnel (clocking in, absences, training, etc.)
- Organize the arrival of new hires (PC, badges, phone, desk)
- Prepare and monitor departmental budgets
- Check accounting documents (expense reports, invoices, travel receipts, etc.) before payment is due, etc.
- Prepare files for meetings or travel
- Archiving and filing department documents
- Extract project documents from the document management system
- Write notes, reports or minutes of meetings
- Carry out its missions in compliance with VINCI's Ethics and Anti-Corruption Policies
- Be attentive to the implementation of the company's/Group's QHSE policy on a daily basis and participate in the continuous improvement of the SMI.

**MUST HAVE KNOWLEGDE OF**:

- Proficient in office automation tools (Excel, Word, Access, PowerPoint, Outlook, etc.)

**Job Types**: Full-time, Temporary contract
Contract length: 3/4 months

**Salary**: £17.40 per hour

Expected hours: 40 per week

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: exa101
Expected start date: 28/02/2024



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