Occupational Health Receptionist/admin Assistant

2 weeks ago


Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

An exciting opportunity has arisen for a Receptionist/Admin Assistant to join the Occupational Health Team at the Queen Elizabeth the Queen Mother Hospital, Margate.

Previous applicants need not apply

To provide full administrative services to the Consultant led Occupational Health Team in respect of East Kent Hospitals University Trust staff, and other NHS clients within Kent, including Income Generation Clients.

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people.

Our vision is 'great healthcare from great people'. Everything we do is guided by our values: ‘People feel cared for, safe, respected and confident that we are making a difference’.

We have a new way of working at East Kent Hospitals, called ‘We care’. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.”

Unless you are informed in writing that your post does not require full vaccination, it will be a condition of your employment that you are and remain fully vaccinated for COVID-19 unless you have medical exemption. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.

Undertake Reception duties on a daily basis. All callers to be treated with tact, discretion and courtesy, this will require the ability to exercise judgement when dealing with Trust Staff and Income Generation Clients needs when providing non-clinical information. To maintain confidentiality at all times.

Answer telephone enquiries, take messages accurately; give information and advice (non-medical) in a manner responsive to the client’s needs and in accordance with trust process.

To process documents received via the OH Portal.

Make appointments for staff as directed using, ensuring maximum use is made of all clinical appointments and relevant documents are available to enable clinical decisions to be made.

To undertake photocopying, scanning, sort and accurately circulate mail.

Accurate and timely data entry, electronic filing of OH medical notes using WinDip Software, and retrieval of notes as required.

Incoming and outgoing correspondence to be dealt with in an appropriate manner, using standard formats where indicated.

Assist in collection, collation and presentation of data for research/statistics as appropriate for decision-making and allow for forward planning of future services.

Ensure that stationery supplies are adequate and notify Administrator as and when re-stocking is required. Accept deliveries and ensure they are signed for.

Assist in the support of OH client portal to ensure client service satisfaction is maintained.

Provide cross site cover during periods of absence.

To undertake any other duties as appropriate to Band 2 criteria in order to fulfil the requirements of the service

To undertake any training relevant to the post including mandatory training.

To develop and maintain good working relationship with colleagues

To suggest improvements in services and procedures wherever possible

The Post Holder will ensure compliance with the Trust’s Risk Management Policies and Procedures. These describe the Trust’s commitment to risk management, the recognition that or aim is to protect patients, staff and visitors from harm and stress that all staff have a responsibility to minimise risk.

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.



  • Margate, Kent, United Kingdom Occupational Health Staffing Limited Full time

    Consultant in Occupational Medicine MFOM or FFOM Margate, Kent + Homebased Reference: PK-1561 Location: Margate + Homebased, Kent Occupational Health Staffing are looking to recruit a Consultant in Occupational Medicine MFOM or FFOM to work in Margate, Kent + Homebased on a permanent basis 3 days/week. The role will be to work 2 days onsite and 1 day from...


  • Margate, Kent, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    We are delighted to invite applications for a part time Occupational Health Nurse Advisor post. A fantastic opportunity has arisen for you to become part of our friendly Occupational Health team to provide both site-based and Trust wide OH services. ** 1 post 30 hours per week at QEQM Hospital, Margate The successful applicant will be required to...


  • Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    An exciting opportunity has arisen to work alongside experienced physiotherapy /occupational therapy clinicians in the area of Health Care of the Older Person (HCOOP) at Queen Elizabeth Queen Mother Hospital, Margate. As a Band 4 Assistant Practitioner you will be part of a well-established Therapy team of Physiotherapists and Occupational Therapists with...


  • Margate, United Kingdom Kent Community Health NHS Foundation Trust Full time

    Job summary The NHS is changing. More emphasis on community-based care means there's never been a better time to join us. We believe in treating the whole person, not just the condition. We are looking for an enthusiastic and adaptable Health and Rehabilitation Care Assistant to join our caring and progressive team in Westbrook House in Margate.. You...


  • Margate, United Kingdom Kent Community Health NHS Foundation Trust Full time

    Job overview The NHS is changing. More emphasis on community-based care means there’s never been a better time to join us. We believe in treating the whole person, not just the condition. We are looking for an enthusiastic and adaptable Health and Rehabilitation Care Assistant to join our caring and progressive team in Westbrook House in Margate.....

  • Senior Admin

    4 weeks ago


    Margate, United Kingdom Brook Street Full time

    We've got a great opportunity for a full time, temporary role working for one of National Probation. - **37 hrs per week**: - **Monday - Friday**: - **Start Date: March 2023**: - **Temporary Contract - ongoing**: - **Pay Rate: £10.80 ph rising to £12.24 ph after 12 weeks** The individual will follow set procedures and will exercise some independent...


  • Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen in the Pharmacy department at QEQM Hospital to help with admin and general office duties within the Pharmacy Procurement team. We are a small, friendly team that provides an efficient medicines procurement service to all Pharmacy departments within East Kent Hospitals University Foundation Trust. We are...

  • Care Assistant

    2 weeks ago


    Margate, United Kingdom MiHomecare Limited Full time

    Company Description Location: Margate, Birchington, Westgate, Cliftonville Pay Rate: £12 per hour (weekdays) £12.50 per hour (weekends) plus 28p mileage Shifts available:  4 pm - 9:30 pm (Monday - Friday) and weekends available.  What we offer We’re creating brighter days. Fresh challenges. Exciting opportunities. Plenty of ups, downs,...

  • Receptionist

    3 weeks ago


    Margate, United Kingdom Selina Full time

    Description Who we are   Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travellers, to work and enjoy new adventures.  What you will be doing   Front Desk...


  • Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen within the in patient therapy team at QEQM! We are looking for a band 6 Occupational Therapist with a passion for working in Trauma and Orthopaedics. This is a permanent post and working part time ( hours / week) You will work as part of a multidisciplinary team across the Trauma and Orthopaedic wards...


  • Margate, Kent, United Kingdom Kent Community Health NHS Trust Full time

    Health and Rehabilitation Care Assistant NHS AfC: Band 3 Main area Adult community services Grade NHS AfC: Band 3 Contract Permanent Hours Full time Flexible working More emphasis on community-based care means there’s never been a better time to join us. We are looking for an enthusiastic and adaptable Health and Rehabilitation Care Assistant to...


  • Margate, United Kingdom Sandmere Care Home Full time

    Sandmere Care Home is looking for a Business Administrator with great organisational, inter-personal and first point of contact skills.  Each day will offer plenty of variety and great administration skills are a pre-requisite for the role.  You will work closely alongside the Home Manager, and be part of the internal management structure, which will line...


  • Margate, United Kingdom Immediate Medical Solutions Ltd. Full time

    **About us** **Providing high quality Health and Social Care Services;** From our headquarters in London, Immediate Medical Solutions works closely with the NHS and private sector to provide high quality Health and Social Care Services. As an NHS and Local Authorities approved provider, we are trusted to deliver best services via experienced, qualified...

  • Fundraising Assistant

    13 hours ago


    Margate, United Kingdom Oasis Domestic Abuse Service Full time

    Job Title: Fundraising Assistant Grade: 4 **Salary**: £11,244.35 Hours: 16 Contract Type: Permanent Location: Hybrid - Home Working with face-to-face Meetings/Training & Events Responsible to: Head Of Income & Engagement Responsible for: N/A Background: Oasis is a passionate and ambitious organisation committed to tackling the causes and consequences...


  • Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Job summary We currently have an exciting opportunity for a Band 5 registered nurse for the 9 bedded Critical Care Unit at Queen Elizabeth the Queen Mother Hospital within the Surgical & Anesthetics Care group for East Kent Hospitals. We are seeking to appoint someone who has great enthusiasm and is passionate about delivering a high quality standard...


  • Margate, United Kingdom Superior Healthcare Full time

    **Superior Healthcare needs you!** We provide round-the-clock care packages to support people including children, young people and adults who have long term health conditions to live in the comfort and safety of their own home. We are urgently seeking carers and support workers in **Rams**gate and the surrounding area** to cover a choice of regular day,...


  • Margate, United Kingdom FirstPort Full time

    **Job Title: ** Relief Assistant Estate Manager (Ref 1021) **Location**: Margate, Kent **Salary**: £11.36 per hour plus benefits **Job Sector**: Retirement - Assisted Living **Hours**: Flexible working, covering one site on an ad hoc basis As a Relief Assistant Estate Manager you will contribute to our vision of being the ** UK's favourite ** property...


  • Margate, United Kingdom Your Leisure Full time

    **Role**: Leisure Assistant. **Site**: Blue Wave Leisure Centre. **Hours**:Casual Hours.** **Salary**: NMW/NLW Pay review in April 24 We seek an enthusiastic Leisure Assistant to join our team at Blue Wave Leisure Centre and share in our mission ‘_to improve the health, wellbeing, and lifestyle of everyone within our communities’_ _as well as our vision...

  • Registered Nurse

    7 days ago


    Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Job summary Medication administration assisting with admissions and discharges. Working alongside Advanced care practitioners , doctors , occupational therapy and physiotherapist. Patient general nursing care. Main duties of the job To provide effective patient care whilst working as a member of the nursing team across East Kent Hospitals...


  • Margate, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    This is a challenging role within a large and complex NHS organisation. It requires excellent time management and a significant level of attention to detail to ensure that staffing of UEC and GSM Doctors are safe and cost efficient. Proactive monitoring and escalation are required to a wide range of clinical colleagues and therefore it is essential that the...