Pharmacy Procurement Admin Clerk

Job summary

An exciting opportunity has arisen in the Pharmacy department at QEQM Hospital to help with admin and general office duties within the Pharmacy Procurement team.

We are a small, friendly team that provides an efficient medicines procurement service to all Pharmacy departments within East Kent Hospitals University Foundation Trust. We are responsible for sourcing, purchasing and invoicing medicines, ensuring medicines are always available in our pharmacies ready to be sent to wards and patients.

If you would like further information on the role then please don't hesitate to get in touch.

Main duties of the job

To complete pharmacy procurement administration tasks including filing of paperwork, electronic filing, scanning of documents and other admin office duties as required.

To assist the Senior Pharmacy Procurement Clerks with the basic purchasing of pharmaceuticals according to Standard Operating Procedures(SOPs).

To assist the Senior Pharmacy Invoicing Clerk with processing invoices for payment in line with lead time and legal requirements as per SOPs.

To answer telephone calls, liaising with customers/suppliers and dealing with routine queries and forwarding to senior colleagues if appropriate.

About us

The organisation is currently launching its new improvement focus in the form of an improvement system called We Care. The We Care System is a fundamentally new model that the organisation will be shifting to, it champions empowerment, promotes innovation and will bolster the connection and collaboration of staff throughout the organisation.

The We Care System utilises a multi-layered approach to improvement allowing staff to develop and produce a variety of ideas to combat the issues and problems that have been identified. The system allows for the deployment of:

Strategic Initiatives which are long term projects and focus led and driven by our executive Trust Priority Improvement Projects which are short term projects allocated to a range of project teams made up from our staff groups focusing on impacting our True North metrics and breakthrough objectives Ward Based OMS which delivers daily management and continuous improvement on the frontline

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Person Specification

Experience

Essential

Customer service experience

Desirable

Previous pharmacy or hospital experience Previous admin experience

Skills

Essential

Excellent communication, message handling and interpersonal skills Organised with an attention to detail and high accuracy Ability to prioritise work and manage time Good computer skills including email and Microsoft Excel

Knowledge

Essential

Computer Literacy with working knowledge of word processing, Excel, E-mail and Internet.

Qualifications

Essential

Educated to GCSE level or equivalent in Maths and English

Desirable

NVQ Level 2 in Pharmacy Skills (Buttercups or equivalent)

Other

Essential

Upholds and models the Trust values

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