Medical Secretary

3 weeks ago

Bodmin, United Kingdom Cornwall Partnership NHS Foundation Trust Full time

**Medical Secretary**:
**Band 3**:
**Main area**
- Administrator
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 201-23-613**Site**
- Sowenna Unit
- **Town**
- Bodmin
- **Salary**
- £21,730 - £23,177 Per Annum
- **Salary period**
- Yearly
- **Closing**
- 09/05/2023 23:59Thank you for your interest in joining us at **Cornwall Partnership NHS Foundation Trust.**

**We pride ourselves in striving to be an employer of choice.**

**_ Strategic Themes_**

**_ Great Care_**
- _Care based on what matters to people. _
- _Care provided at home or close to home. _
- _Improvement through learning, research and innovation. _
- _Prevention and alternatives to hospital._

**_Great Organisation_**
- _Buildings that support health and wellbeing. _
- _Technology enabled care. _
- _Care teams are supported by responsive corporate services. _
- _Safe, efficient, effective and productive._

**_Great People_**
- _A place people love to work and feel valued. _
- _Living our values with staff (all voices count). _
- _Attract, grow and develop talent. _
- _Leaders with compassion, who continuously learn and listen._

**_Great Partner_**
- _Encourage and enable effective partnerships. _
- _Joined-up community services. _
- _Work with others to maximise workforce opportunities. _
- _Reduce our impact on the environment._
- _At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.

**_ The successful applicant will be an NHS employee and may therefore have contact with vulnerable service users. During the COVID-19 pandemic, it has been necessary to take significant steps to protect the health and safety of our staff, service users and those attending our sites. Unless exempt, we encourage and support staff to be vaccinated as this remains the best line of defence against COVID-19._**

**Job overview**:
We are looking for a highly motivated, enthusiastic and passionate Medical Secretary to join our team at Sowenna.

Sowenna, meaning “success” is Cornwall’s first Children and Adolescent Mental Health (CAMH) Inpatient Unit providing treatment for young people aged between 13 and 18yrs and working collaboratively with the Community CAMHS teams, ensuring a seamless whole service approach.

We are looking for a self-motivated, highly organised and enthusiastic individual to undertake the role of Medical Secretary. You will be required to provide a competent and efficient secretarial service to the inpatient consultant at Sowenna.

As well as having effective organisational, communication and interpersonal skills, it is essential that the applicant is able to prioritise work, handle difficult situations and have a flexible approach to working as part of a team. You should be able to integrate well with the existing team, be flexible in supporting the functions of the team and have a genuine desire to contribute to providing a quality service for patients.

**Main duties of the job**:

- Ability to plan, organise and prioritise own workload which can be pressured and require a high
- level of concentration.- Coordinate and organise action arising from correspondence and ensure prompt and efficient

response, as required, by the consultant. Coordination with other professionals, outside
- Agencies, legal staff, Trust staff etc.- The arranging of meetings, clinics, etc., coordinating and producing correspondence e.g.

discharge letters, within Trust key target times, and dealing with relevant case notes.- Responsible for up-to-date maintenance of diaries for medical team.
- To co-ordinate and organize Access to Health records requests
- To update and record information onto the Trust’s electronic systems and unit databases as

required within Trust key target times.- Maintain waiting list/prescription database to ensure clients are seen within key target times
- Provide cover/cross cover (e.g. taking telephone messages for colleagues at other bases) in the

absence of other secretarial colleagues as required to maintain a service to patients with in the
- acute care pathway.- To be able to appraise and supervise other admin as agreed by the Admin Lead.
- To be able to allocate admin support and admin activity processes as appropriate.
- To work according to Trust policies and procedures.
- Undertake audits/surveys as necessary.
- To act as an information resource for other members of the team.
- Any other duties commensurate with the post holde

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